Jay Simons Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small jobs. By themselves, they don’& rsquo; t take much time. However they can add up, particularly if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API offered through Zapier to other app combinations providing you a lots of choices to connect and build effective workflows.

Especially, we're going to discover how to do a few things:

Sending a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for new tasks on Smashing Magazine's task board

While each of these jobs are small, they end up saving you a lot of time. And if you're creative, you can build upon these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds effective completely automated workflows. Whether it's automating sending an e-mail or ensuring that brand-new post gets a tweet, we can eliminate the manual steps of ordinary tasks to concentrate on other things that art essential.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to provide a name to the workflow you create.Getting going with a Zapier account

Before we get into setting up workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 totally free Zaps to start, so we don't need to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text message if the weather anticipates rain.

To get started, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we want to connect. Since we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Picking the Weather condition by Zapier integration It will then ask you to select a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When choosing Weather condition as an event, it requires a bit of info to provide us a tailored forecast. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your phone number comes from you or that the contact number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a lot of contact number you can utilize. You can either pick one number to constantly send out from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will utilize a random number whenever.

Then, click inside of Message, and it will raise some alternatives. I want to know everything possible if it's going to rain, consisting of the probability, max temperature, and summary, so we can choose all or as much as we desire and again click Continue.

Setting up Weather condition message Finally we get to evaluate if our Zap worked. At this moment everything should be configured, so click the Test & & Review button and you need to get a sample text!

Note: If you pick a single From Number, you might be restricted in how regular you can receive texts, so if you don't get it right now, that might be why. Setting random helps prevent that concern, but the the number isn't constant.

And as soon as you enjoy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is predicting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound exciting, however have you ever gone through a long period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Arrange by Zapier.

Choosing Arrange by Zapier We can then pick a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Every Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. Once set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like before makes sure it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can configure out print task. Here we'll wish to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Material Type: you'll want to set this depending on what you embed in Material. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it does not waste ink and paper

Color or Monochrome: you'll want to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black will not help the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to personalize to your liking.

With our configuration set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print task If you wish to utilize the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Notifies with Gmail

If we're searching for a task, it can be a discomfort to have to check out every job board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Thankfully, job boards like Smashing Magazine and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To start, let's produce a new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Publication, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Sets off A New Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL needs to stand!

Testing the RSS feed Next, we need to select what we wish to do with the new item. Given that we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Email Next, you wish to sign in to your account, similar to what we finished with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our e-mail, we want to include the following:

To: anywhere you desire these sent to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a practical idea could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover useful including the Title, Description, and Link

Configuring job notification email Once you're done setting up, you can hit continue. Then, comparable to before, click Test & & Evaluation, and you ought to receive your test email.

Test job alert e-mail Lastly if you enjoy with the configuration, turn on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the right direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Issue details

Post RSS Items to Twitter: do you compose your own content? Establish an RSS feed to automatically post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you want. Though this is a premium function, you can establish some custom workflows based off of new data Zapier sees or accept demands that you publish to trigger other automations.

What's your preferred Zap?

Love hearing new innovative methods to utilize Zapier.

Share with me on Twitter!

Jay Simons Zapier