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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. On their own, they wear’& rsquo; t take much time. But they can accumulate, specifically if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available through Zapier to other app integrations providing you a lots of alternatives to link and build powerful workflows.

Especially, we're going to discover how to do a couple of things:

Sending a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get e-mails for brand-new jobs on Smashing Publication's job board

While each of these jobs are little, they wind up saving you a lot of time. And if you're creative, you can build on these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and constructs effective totally automated workflows. Whether it's automating sending out an e-mail or making certain that new post gets a tweet, we can eliminate the manual actions of ordinary tasks to focus on other things that art essential.

Each time you produce a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to offer a name to the workflow you create.Starting with a Zapier account

Prior to we enter establishing workflows, you'll require an account.

Signing up for Zapier is free and you get 5 free Zaps to begin, so we do not have to stress over cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text message if the weather condition forecasts rain.

To get started, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the very first app we wish to connect. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to choose a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When selecting Weather as an event, it requires a bit of details to provide us a customized forecast. Particularly, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to verify that your phone number belongs to you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the confirmation method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier provides a bunch of telephone number you can use. You can either choose one number to constantly send from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will use a random number whenever.

Then, click inside of Message, and it will bring up some alternatives. I want to know whatever possible if it's going to rain, including the likelihood, max temperature level, and summary, so we can pick all or as much as we desire and again click Continue.

Configuring Weather condition message Lastly we get to check if our Zap worked. At this point everything should be configured, so click the Test & & Evaluation button and you should receive a sample text!

Note: If you select a single From Number, you might be limited in how frequent you can receive texts, so if you do not get it immediately, that may be why. Setting random helps prevent that concern, however the the number isn't consistent.

And when you're happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through a long period of time where you didn't print something, just to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and select Set up by Zapier.

Selecting Arrange by Zapier We can then select a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. Once set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which much like in the past makes sure it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can configure out print job. Here we'll want to specify what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending on what you embed in Material. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it does not waste ink and paper

Color or Monochrome: you'll want to explicitly set this if you want color. The idea is to refresh all of the ink cartridges, so only printing black will not help the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to tailor to your liking.

With our setup set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the exact same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Alerts with Gmail

If we're trying to find a job, it can be a pain to need to visit every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Thankfully, task boards like Smashing Magazine and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is published.

To start, let's produce a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can test the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL should be valid!

Testing the RSS feed Next, we require to pick what we want to make with the new product. Considering that we desire it emailed, we can pick our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Out Email Next, you want to sign in to your account, similar to what we did with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our email, we want to consist of the following:

To: anywhere you desire these sent out to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, however a helpful idea might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll find useful consisting of the Title, Description, and Link

Configuring task notice email Once you're done setting up, you can hit continue. Then, similar to in the past, click Test & & Review, and you need to receive your test email.

Test job alert email Finally if you enjoy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you relocating the best direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Problem information

Post RSS Items to Twitter: do you write your own content? Establish an RSS feed to immediately publish a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can actually do whatever you want. Though this is a premium function, you can set up some custom-made workflows based off of brand-new data Zapier sees or accept requests that you post to trigger other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to utilize Zapier.

Show me on Twitter!

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