Jesus Zapien

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. On their own, they put on’& rsquo; t take much time. But they can accumulate, specifically if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API offered by means of Zapier to other app combinations offering you a lots of alternatives to link and construct powerful workflows.

Particularly, we're going to find out how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get emails for brand-new jobs on Smashing Publication's job board

While each of these tasks are small, they wind up conserving you a great deal of time. And if you're imaginative, you can build upon these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and builds powerful completely automated workflows. Whether it's automating sending an e-mail or ensuring that new article gets a tweet, we can remove the manual actions of mundane jobs to focus on other things that art crucial.

Each time you produce a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you create.Getting started with a Zapier account

Before we get into setting up workflows, you'll require an account.

Registering for Zapier is free and you get 5 complimentary Zaps to begin, so we do not need to stress over cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text if the weather condition anticipates rain.

To get started, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the very first app we want to connect. Because we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Choosing the Weather by Zapier combination It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather condition as an event, it needs a bit of information to provide us an individualized forecast. Especially, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which just makes sure it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your telephone number belongs to you or that the phone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier provides a bunch of phone numbers you can utilize. You can either choose one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will use a random number whenever.

Then, click within Message, and it will raise some options. I wish to know everything possible if it's going to rain, including the possibility, max temperature level, and summary, so we can choose all or as much as we want and once again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this moment whatever ought to be configured, so click the Test & & Evaluation button and you need to get a sample text!

Note: If you select a single From Number, you might be restricted in how regular you can receive texts, so if you don't get it immediately, that might be why. Setting random assists avoid that problem, however the the number isn't consistent.

And once you're happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through an extended period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Set up by Zapier.

Selecting Set Up by Zapier We can then choose a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Each Week Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. As soon as configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which similar to previously makes sure it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can configure out print task. Here we'll wish to define what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it doesn't waste ink and paper

Color or Black and white: you'll wish to clearly set this if you want color. The idea is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to customize to your preference.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you want to use the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Alerts with Gmail

If we're looking for a job, it can be a discomfort to need to check out every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Fortunately, task boards like Smashing Publication and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is published.

To get going, let's produce a new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Triggers A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL should stand!

Checking the RSS feed Next, we require to choose what we want to make with the new item. Given that we desire it emailed, we can pick our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Out Email Next, you wish to sign in to your account, comparable to what we finished with Google Cloud Print. This should be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our e-mail, we want to consist of the following:

To: wherever you want these sent out to, probably the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a helpful concept might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover helpful consisting of the Title, Description, and Link

Configuring task notice e-mail Once you're done setting up, you can strike continue. Then, similar to in the past, click Test & & Evaluation, and you must receive your test email.

Test job alert email Lastly if you more than happy with the setup, turn on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you relocating the right direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern details

Post RSS Items to Twitter: do you compose your own content? Set up an RSS feed to instantly post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you want. Though this is a premium function, you can establish some custom-made workflows based off of new information Zapier sees or accept demands that you publish to set off other automations.

What's your favorite Zap?

Love hearing new innovative ways to utilize Zapier.

Share with me on Twitter!

Jesus Zapien