Rentman Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small tasks. On their own, they wear’& rsquo; t take much time. However they can build up, especially if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API offered through Zapier to other app combinations giving you a ton of choices to connect and develop powerful workflows.

Especially, we're going to find out how to do a couple of things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for new jobs on Smashing Magazine's task board

While each of these jobs are little, they wind up saving you a great deal of time. And if you're imaginative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs effective completely automated workflows. Whether it's automating sending out an e-mail or making sure that brand-new post gets a tweet, we can remove the manual steps of ordinary tasks to focus on other things that art essential.

Each time you develop a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you develop.Beginning with a Zapier account

Before we enter into establishing workflows, you'll require an account.

Registering for Zapier is free and you get 5 totally free Zaps to begin, so we do not have to worry about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text if the weather forecasts rain.

To start, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we want to link. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to select a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When picking Weather condition as an event, it needs a bit of details to offer us a personalized forecast. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to validate that your contact number comes from you or that the phone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the verification method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier gives a bunch of contact number you can use. You can either pick one number to constantly send from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will use a random number every time.

Then, click inside of Message, and it will raise some choices. I would like to know whatever possible if it's going to rain, including the likelihood, max temperature, and summary, so we can select all or as much as we desire and again click Continue.

Configuring Weather condition message Finally we get to test if our Zap worked. At this moment everything need to be configured, so click the Test & & Review button and you should receive a sample text!

Keep in mind: If you select a single From Number, you may be restricted in how frequent you can receive texts, so if you don't get it immediately, that might be why. Setting random assists avoid that concern, however the the number isn't consistent.

And once you more than happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound amazing, however have you ever gone through an extended period of time where you didn't print something, only to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and select Arrange by Zapier.

Selecting Arrange by Zapier We can then choose a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. Once configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which similar to before ensures it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When linked, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably simply want 1 so it does not squander ink and paper

Color or Black and white: you'll want to explicitly set this if you want color. The idea is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to tailor to your liking.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the very same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Alerts with Gmail

If we're looking for a task, it can be a pain to need to go to every task board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Luckily, task boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is posted.

To get started, let's develop a new Zap, and this time, search for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL must stand!

Checking the RSS feed Next, we require to choose what we want to make with the new product. Given that we want it emailed, we can choose our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you wish to check in to your account, comparable to what we did with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we want to include the following:

To: wherever you want these sent out to, most likely the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, but a practical concept might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find helpful consisting of the Title, Description, and Link

Setting up task notification email Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Review, and you must get your test email.

Test job alert email Finally if you're happy with the setup, turn on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you relocating the right direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you write your own material? Set up an RSS feed to instantly publish a tweet with your new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can really do whatever you want. Though this is a premium function, you can set up some custom workflows based off of brand-new information Zapier sees or accept requests that you publish to trigger other automations.

What's your favorite Zap?

Love hearing new innovative methods to use Zapier.

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Rentman Zapier