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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small tasks. On their own, they don’& rsquo; t take much time. However they can build up, specifically if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API readily available by means of Zapier to other app combinations giving you a ton of options to link and build powerful workflows.

Particularly, we're going to learn how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for brand-new jobs on Smashing Magazine's job board

While each of these jobs are little, they wind up saving you a great deal of time. And if you're imaginative, you can build upon these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs effective completely automated workflows. Whether it's automating sending out an e-mail or making certain that brand-new article gets a tweet, we can get rid of the manual steps of mundane jobs to focus on other things that art important.

Each time you produce a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to offer a name to the workflow you produce.Getting started with a Zapier account

Prior to we get into setting up workflows, you'll require an account.

Signing up for Zapier is free and you get 5 complimentary Zaps to start, so we do not need to worry about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text if the weather predicts rain.

To get started, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the first app we wish to connect. Given that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Selecting the Weather by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather condition as an event, it requires a little bit of info to offer us a personalized prediction. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which merely makes certain it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your contact number belongs to you or that the telephone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to customize the text that we receive.

In the From Number field, Zapier offers a lot of telephone number you can utilize. You can either choose one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will use a random number each time.

Then, click inside of Message, and it will raise some options. I would like to know whatever possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can choose all or as much as we desire and again click Continue.

Configuring Weather condition message Lastly we get to test if our Zap worked. At this moment whatever should be set up, so click the Test & & Review button and you need to get a sample text!

Keep in mind: If you select a single From Number, you may be restricted in how frequent you can receive texts, so if you do not get it right away, that may be why. Setting random assists prevent that problem, but the the number isn't constant.

And when you more than happy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through an extended period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Schedule by Zapier.

Choosing Schedule by Zapier We can then choose a Trigger Event of Each week and click Continue.

Setting Trigger Event as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. When set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like before makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When linked, click Continue.

Now we can configure out print job. Here we'll wish to define what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you embed in Content. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: probably simply desire 1 so it does not waste ink and paper

Color or Monochrome: you'll wish to clearly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black will not help the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to personalize to your preference.

With our configuration set, click Continue, and comparable to before, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Notifies with Gmail

If we're searching for a task, it can be a discomfort to need to check out every task board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Luckily, job boards like Smashing Magazine and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is published.

To begin, let's develop a new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL must be valid!

Testing the RSS feed Next, we require to pick what we want to make with the new item. Considering that we want it emailed, we can select our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Email Next, you want to check in to your account, similar to what we did with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we wish to consist of the following:

To: wherever you desire these sent out to, most likely the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a practical concept might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll find helpful consisting of the Title, Description, and Link

Configuring task alert email Once you're done setting up, you can hit continue. Then, comparable to before, click Test & & Evaluation, and you should receive your test e-mail.

Test job alert email Finally if you more than happy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you relocating the best direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you compose your own material? Establish an RSS feed to automatically publish a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can really do whatever you desire. Though this is a premium feature, you can set up some custom workflows based off of new information Zapier sees or accept requests that you publish to trigger other automations.

What's your preferred Zap?

Love hearing brand-new innovative methods to use Zapier.

Show me on Twitter!

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