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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small jobs. By themselves, they don’& rsquo; t take much time. However they can accumulate, specifically if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available via Zapier to other app integrations providing you a lots of options to connect and construct powerful workflows.

Especially, we're going to discover how to do a few things:

Sending a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get emails for brand-new tasks on Smashing Publication's task board

While each of these tasks are small, they end up saving you a great deal of time. And if you're imaginative, you can build upon these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds powerful fully automated workflows. Whether it's automating sending out an email or ensuring that brand-new article gets a tweet, we can get rid of the manual actions of mundane jobs to focus on other things that art crucial.

Each time you produce a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to offer a name to the workflow you produce.Getting started with a Zapier account

Prior to we get into establishing workflows, you'll need an account.

Signing up for Zapier is free and you get 5 free Zaps to begin, so we don't have to worry about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text if the weather condition forecasts rain.

To get going, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we want to connect. Given that we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and select Weather by Zapier. Choosing the Weather condition by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather condition as an occasion, it requires a bit of information to provide us a tailored prediction. Especially, it needs your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which merely makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your phone number comes from you or that the contact number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier provides a bunch of contact number you can utilize. You can either choose one number to always send out from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will use a random number whenever.

Then, click inside of Message, and it will bring up some alternatives. I wish to know everything possible if it's going to rain, including the probability, max temperature level, and summary, so we can select all or as much as we desire and again click Continue.

Configuring Weather message Finally we get to evaluate if our Zap worked. At this point everything ought to be set up, so click the Test & & Review button and you need to receive a sample text!

Keep in mind: If you select a single From Number, you may be limited in how frequent you can get texts, so if you don't get it immediately, that may be why. Setting random assists avoid that concern, but the the number isn't consistent.

And as soon as you enjoy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound interesting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Set up by Zapier.

Choosing Set Up by Zapier We can then pick a Trigger Event of Weekly and click Continue.

Setting Trigger Occasion as Each Week Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. When set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which much like previously makes sure it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Task as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you embed in Content. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably simply want 1 so it does not lose ink and paper

Color or Monochrome: you'll wish to clearly set this if you want color. The concept is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I picked color

The remainder of the fields are optional, do not hesitate to tailor to your liking.

With our configuration set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you want to use the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Alerts with Gmail

If we're trying to find a job, it can be a pain to need to check out every job board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Luckily, task boards like Smashing Publication and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To begin, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we want to go into a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can check the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL must be valid!

Checking the RSS feed Next, we need to choose what we wish to make with the brand-new item. Considering that we want it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you wish to sign in to your account, similar to what we did with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to include the following:

To: wherever you desire these sent to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a practical concept might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover handy including the Title, Description, and Link

Setting up task alert email Once you're done configuring, you can strike continue. Then, comparable to before, click Test & & Review, and you must get your test email.

Test task alert e-mail Finally if you more than happy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the ideal instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you write your own content? Establish an RSS feed to instantly post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium feature, you can set up some custom-made workflows based off of brand-new information Zapier sees or accept demands that you publish to trigger other automations.

What's your favorite Zap?

Love hearing new creative methods to utilize Zapier.

Show me on Twitter!

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