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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little jobs. On their own, they wear’& rsquo; t take much time. But they can add up, particularly if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available through Zapier to other app integrations giving you a lots of options to link and build effective workflows.

Particularly, we're going to discover how to do a couple of things:

Sending out a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get e-mails for brand-new tasks on Smashing Magazine's task board

While each of these tasks are little, they end up saving you a lot of time. And if you're innovative, you can build on these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops effective fully automated workflows. Whether it's automating sending an email or ensuring that new blog post gets a tweet, we can eliminate the manual actions of mundane tasks to focus on other things that art important.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you develop.Starting with a Zapier account

Before we enter establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 free Zaps to start, so we do not need to fret about expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text if the weather condition anticipates rain.

To start, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the first app we want to connect. Since we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Selecting the Weather by Zapier combination It will then ask you to pick a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather condition as an occasion, it needs a little bit of information to give us a tailored prediction. Particularly, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which merely makes certain it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your contact number comes from you or that the phone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the verification technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a lot of telephone number you can utilize. You can either select one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will use a random number each time.

Then, click within Message, and it will bring up some options. I would like to know whatever possible if it's going to rain, including the possibility, max temperature level, and summary, so we can choose all or as much as we want and once again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this point whatever ought to be configured, so click the Test & & Evaluation button and you ought to get a sample text!

Note: If you select a single From Number, you may be limited in how regular you can get texts, so if you do not get it right now, that may be why. Setting random assists avoid that issue, however the the number isn't consistent.

And once you're happy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound amazing, however have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Schedule by Zapier.

Picking Schedule by Zapier We can then pick a Trigger Event of Every Week and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. As soon as configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which much like before makes certain it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: probably simply desire 1 so it doesn't lose ink and paper

Color or Monochrome: you'll wish to clearly set this if you want color. The concept is to refresh all of the ink cartridges, so only printing black will not help the color ink, so in my case, I selected color

The rest of the fields are optional, feel free to customize to your liking.

With our configuration set, click Continue, and comparable to before, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Alerts with Gmail

If we're trying to find a job, it can be a pain to need to go to every job board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Fortunately, task boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is published.

To begin, let's develop a new Zap, and this time, search for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Publication, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL should be valid!

Testing the RSS feed Next, we need to choose what we wish to finish with the new product. Considering that we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you want to sign in to your account, similar to what we finished with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we customize our e-mail, we wish to consist of the following:

To: anywhere you want these sent to, probably the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but an useful concept could be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll discover valuable consisting of the Title, Description, and Link

Configuring job alert email Once you're done setting up, you can hit continue. Then, comparable to in the past, click Test & & Evaluation, and you should get your test email.

Test job alert e-mail Finally if you're happy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you relocating the ideal direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you write your own material? Establish an RSS feed to instantly publish a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium feature, you can establish some custom workflows based off of new data Zapier sees or accept requests that you publish to trigger other automations.

What's your preferred Zap?

Love hearing new creative ways to use Zapier.

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