Zapier Gotomeeting

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. By themselves, they don’& rsquo; t take much time. But they can build up, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API readily available through Zapier to other app integrations offering you a lots of options to link and develop powerful workflows.

Particularly, we're going to discover how to do a few things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for new tasks on Smashing Magazine's job board

While each of these jobs are small, they wind up conserving you a lot of time. And if you're imaginative, you can build upon these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs effective fully automated workflows. Whether it's automating sending out an e-mail or ensuring that new blog post gets a tweet, we can get rid of the manual actions of ordinary tasks to focus on other things that art important.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you create.Starting with a Zapier account

Prior to we enter setting up workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 free Zaps to begin, so we don't have to fret about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text if the weather condition predicts rain.

To begin, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the very first app we want to link. Given that we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Choosing the Weather by Zapier combination It will then ask you to select a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather condition as an occasion, it requires a bit of details to offer us a tailored forecast. Particularly, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to verify that your contact number belongs to you or that the telephone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the verification approach at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier offers a bunch of telephone number you can utilize. You can either pick one number to always send out from, which you can establish as a contact so you understand it's Zapier, or you can choose Random, which will utilize a random number each time.

Then, click inside of Message, and it will raise some alternatives. I would like to know everything possible if it's going to rain, consisting of the probability, max temperature level, and summary, so we can pick all or as much as we want and again click Continue.

Configuring Weather condition message Lastly we get to check if our Zap worked. At this point whatever ought to be set up, so click the Test & & Review button and you must get a sample text!

Note: If you pick a single From Number, you might be restricted in how frequent you can receive texts, so if you don't get it right away, that may be why. Setting random assists prevent that issue, but the the number isn't consistent.

And as soon as you more than happy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound amazing, but have you ever gone through an extended period of time where you didn't print something, only to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Arrange by Zapier.

Selecting Set Up by Zapier We can then select a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like previously ensures it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Task as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once connected, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: probably just desire 1 so it does not waste ink and paper

Color or Black and white: you'll want to clearly set this if you want color. The idea is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to tailor to your preference.

With our configuration set, click Continue, and comparable to in the past, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the very same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're looking for a job, it can be a pain to need to check out every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Fortunately, job boards like Smashing Magazine and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is posted.

To get started, let's develop a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL should be valid!

Evaluating the RSS feed Next, we need to select what we want to do with the new item. Since we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you wish to sign in to your account, similar to what we made with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our e-mail, we wish to consist of the following:

To: wherever you desire these sent to, probably the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a practical concept might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find handy including the Title, Description, and Link

Setting up job alert email Once you're done configuring, you can hit continue. Then, comparable to in the past, click Test & & Evaluation, and you must get your test e-mail.

Test task alert e-mail Lastly if you enjoy with the setup, switch on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you relocating the best direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to immediately publish a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can actually do whatever you desire. Though this is a premium function, you can establish some custom workflows based off of new information Zapier sees or accept demands that you publish to trigger other automations.

What's your preferred Zap?

Love hearing brand-new imaginative ways to use Zapier.

Share with me on Twitter!

Zapier Gotomeeting