Zapier Helpdesk

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small jobs. By themselves, they don’& rsquo; t take much time. But they can add up, especially if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API available via Zapier to other app combinations offering you a lots of options to connect and develop powerful workflows.

Particularly, we're going to learn how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive e-mails for new jobs on Smashing Publication's task board

While each of these tasks are small, they end up saving you a great deal of time. And if you're innovative, you can build upon these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and constructs powerful totally automated workflows. Whether it's automating sending out an e-mail or making certain that brand-new article gets a tweet, we can eliminate the manual steps of mundane jobs to focus on other things that art important.

Each time you develop a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to provide a name to the workflow you develop.Getting started with a Zapier account

Before we enter into establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 complimentary Zaps to start, so we don't have to fret about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to set up a Zap that will send us a text if the weather condition predicts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we wish to link. Given that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to select a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When selecting Weather condition as an occasion, it requires a little bit of information to provide us a customized prediction. Particularly, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your telephone number comes from you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the verification approach at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier offers a lot of telephone number you can use. You can either pick one number to constantly send from, which you can establish as a contact so you understand it's Zapier, or you can choose Random, which will utilize a random number every time.

Then, click inside of Message, and it will bring up some choices. I want to know whatever possible if it's going to rain, including the probability, max temperature, and summary, so we can choose all or as much as we want and again click Continue.

Setting up Weather message Lastly we get to check if our Zap worked. At this point everything must be configured, so click the Test & & Review button and you need to get a sample text!

Keep in mind: If you pick a single From Number, you may be restricted in how regular you can get texts, so if you don't get it right away, that might be why. Setting random helps avoid that concern, however the the number isn't consistent.

And once you're happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound interesting, however have you ever gone through an extended period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Arrange by Zapier.

Selecting Set Up by Zapier We can then pick a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to previously makes certain it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can set up out print job. Here we'll wish to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: probably just desire 1 so it does not squander ink and paper

Color or Grayscale: you'll wish to clearly set this if you want color. The concept is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to tailor to your preference.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you wish to utilize the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Notifies with Gmail

If we're searching for a task, it can be a discomfort to have to go to every job board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, task boards like Smashing Magazine and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To get started, let's create a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Activates A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like usual, now you can evaluate the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL must be valid!

Testing the RSS feed Next, we require to pick what we wish to finish with the brand-new item. Considering that we want it emailed, we can select our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Email Next, you wish to sign in to your account, similar to what we finished with Google Cloud Print. This should be your Google account that you use Gmail with.

Check in to Gmail Now when we customize our e-mail, we wish to include the following:

To: wherever you want these sent out to, most likely the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, but a valuable concept could be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll find handy including the Title, Description, and Link

Setting up job notification email Once you're done setting up, you can strike continue. Then, similar to in the past, click Test & & Review, and you must receive your test email.

Test task alert e-mail Finally if you more than happy with the configuration, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you relocating the ideal instructions:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Concern details

Post RSS Items to Twitter: do you write your own content? Set up an RSS feed to instantly publish a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you want. Though this is a premium feature, you can establish some custom-made workflows based off of new data Zapier sees or accept requests that you publish to set off other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to utilize Zapier.

Show me on Twitter!

Zapier Helpdesk