Zapier With Notion

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little jobs. On their own, they don’& rsquo; t take much time. But they can add up, particularly if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we finish with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API readily available by means of Zapier to other app combinations giving you a ton of choices to connect and develop effective workflows.

Especially, we're going to discover how to do a few things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for brand-new tasks on Smashing Magazine's job board

While each of these jobs are little, they wind up conserving you a lot of time. And if you're innovative, you can build on these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and constructs effective completely automated workflows. Whether it's automating sending out an email or making certain that brand-new blog post gets a tweet, we can get rid of the manual steps of mundane tasks to concentrate on other things that art essential.

Each time you create a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you develop.Starting with a Zapier account

Before we get into establishing workflows, you'll require an account.

Registering for Zapier is totally free and you get 5 free Zaps to begin, so we don't have to worry about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something basic. We're going to set up a Zap that will send us a text message if the weather anticipates rain.

To get started, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the very first app we wish to connect. Since we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Selecting the Weather by Zapier combination It will then ask you to select a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When choosing Weather condition as an occasion, it requires a bit of details to give us a customized prediction. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which merely makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your phone number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the verification technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier provides a bunch of phone numbers you can use. You can either pick one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can pick Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some alternatives. I would like to know everything possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can choose all or as much as we desire and once again click Continue.

Setting up Weather message Finally we get to test if our Zap worked. At this point whatever should be set up, so click the Test & & Review button and you must receive a sample text!

Keep in mind: If you pick a single From Number, you might be restricted in how frequent you can get texts, so if you do not get it right away, that might be why. Setting random assists prevent that concern, but the the number isn't constant.

And once you more than happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Schedule by Zapier.

Selecting Arrange by Zapier We can then choose a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Every Week Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. When configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like previously ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Job as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can set up out print task. Here we'll wish to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: probably simply desire 1 so it does not squander ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so just printing black will not help the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to personalize to your preference.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print job If you wish to utilize the very same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Informs with Gmail

If we're searching for a task, it can be a pain to need to check out every job board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Luckily, job boards like Smashing Magazine and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is published.

To start, let's create a new Zap, and this time, look for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Activates A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like normal, now you can evaluate the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL ought to be valid!

Checking the RSS feed Next, we need to pick what we want to finish with the new item. Since we want it emailed, we can select our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you want to sign in to your account, similar to what we did with Google Cloud Print. This need to be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our email, we want to consist of the following:

To: wherever you desire these sent to, most likely the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a practical concept might be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll find helpful including the Title, Description, and Link

Setting up task notification email Once you're done setting up, you can hit continue. Then, comparable to previously, click Test & & Review, and you must receive your test e-mail.

Test job alert email Lastly if you're happy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you compose your own content? Establish an RSS feed to immediately post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you desire. Though this is a premium function, you can establish some customized workflows based off of new information Zapier sees or accept demands that you publish to activate other automations.

What's your favorite Zap?

Love hearing brand-new innovative ways to utilize Zapier.

Share with me on Twitter!

Zapier With Notion