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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. By themselves, they wear’& rsquo; t take much time. However they can add up, particularly if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API offered through Zapier to other app integrations giving you a lots of choices to connect and construct powerful workflows.

Especially, we're going to find out how to do a couple of things:

Sending a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get emails for new tasks on Smashing Publication's job board

While each of these jobs are little, they end up saving you a lot of time. And if you're creative, you can build upon these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds effective totally automated workflows. Whether it's automating sending an email or ensuring that brand-new article gets a tweet, we can get rid of the manual actions of mundane tasks to focus on other things that art crucial.

Each time you produce a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to offer a name to the workflow you develop.Starting with a Zapier account

Before we get into establishing workflows, you'll need an account.

Registering for Zapier is free and you get 5 free Zaps to start, so we don't have to fret about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to set up a Zap that will send us a text message if the weather condition predicts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the first app we want to connect. Because we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and choose Weather by Zapier. Choosing the Weather by Zapier integration It will then ask you to choose a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When picking Weather as an occasion, it requires a bit of info to provide us an individualized prediction. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which merely ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your telephone number comes from you or that the contact number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a lot of contact number you can utilize. You can either select one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some alternatives. I need to know everything possible if it's going to rain, including the possibility, max temperature level, and summary, so we can choose all or as much as we desire and once again click Continue.

Setting up Weather condition message Lastly we get to test if our Zap worked. At this moment whatever should be set up, so click the Test & & Evaluation button and you should get a sample text!

Note: If you pick a single From Number, you might be restricted in how frequent you can receive texts, so if you do not get it immediately, that might be why. Setting random assists prevent that concern, however the the number isn't constant.

And as soon as you enjoy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound amazing, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and select Arrange by Zapier.

Choosing Set Up by Zapier We can then select a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. Once configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like previously makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: probably just desire 1 so it does not lose ink and paper

Color or Monochrome: you'll wish to explicitly set this if you want color. The idea is to revitalize all of the ink cartridges, so only printing black won't help the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to customize to your preference.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Informs with Gmail

If we're looking for a job, it can be a pain to have to visit every job board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Thankfully, task boards like Smashing Magazine and a lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is posted.

To get going, let's create a brand-new Zap, and this time, search for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Like normal, now you can test the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL must stand!

Evaluating the RSS feed Next, we need to choose what we want to do with the new product. Since we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you want to sign in to your account, comparable to what we made with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: anywhere you want these sent to, most likely the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but an useful idea might be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend consisting of all tokens you'll find useful including the Title, Description, and Link

Configuring task notice email Once you're done setting up, you can hit continue. Then, similar to before, click Test & & Review, and you need to receive your test email.

Test job alert e-mail Lastly if you're happy with the configuration, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the best instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to instantly post a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can truly do whatever you want. Though this is a premium function, you can establish some customized workflows based off of new information Zapier sees or accept requests that you post to set off other automations.

What's your preferred Zap?

Love hearing brand-new creative ways to use Zapier.

Show me on Twitter!

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