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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. On their own, they don’& rsquo; t take much time. However they can build up, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API readily available by means of Zapier to other app combinations offering you a lots of alternatives to connect and construct effective workflows.

Especially, we're going to find out how to do a couple of things:

Sending out a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive e-mails for new jobs on Smashing Magazine's job board

While each of these tasks are small, they wind up saving you a great deal of time. And if you're imaginative, you can build on these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and develops effective completely automated workflows. Whether it's automating sending an e-mail or ensuring that brand-new blog post gets a tweet, we can remove the manual actions of mundane tasks to focus on other things that art crucial.

Each time you create a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you create.Starting with a Zapier account

Prior to we enter into setting up workflows, you'll need an account.

Registering for Zapier is free and you get 5 free Zaps to start, so we don't need to worry about expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text if the weather predicts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the very first app we wish to link. Since we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Choosing the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather condition as an event, it requires a little bit of info to provide us a personalized forecast. Especially, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your phone number belongs to you or that the contact number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this point the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier offers a lot of contact number you can use. You can either choose one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will utilize a random number each time.

Then, click inside of Message, and it will raise some options. I want to know whatever possible if it's going to rain, consisting of the probability, max temperature, and summary, so we can select all or as much as we want and once again click Continue.

Setting up Weather condition message Lastly we get to check if our Zap worked. At this moment whatever must be configured, so click the Test & & Review button and you should get a sample text!

Keep in mind: If you choose a single From Number, you might be restricted in how regular you can receive texts, so if you do not get it immediately, that may be why. Setting random assists prevent that concern, but the the number isn't consistent.

And as soon as you more than happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound exciting, but have you ever gone through a long period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Schedule by Zapier.

Picking Set Up by Zapier We can then select a Trigger Event of Each week and click Continue.

Setting Trigger Event as Every Week Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. Once set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like before makes certain it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Task as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can configure out print job. Here we'll want to specify what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you set in Material. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: most likely just desire 1 so it does not squander ink and paper

Color or Monochrome: you'll want to clearly set this if you want color. The idea is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I picked color

The remainder of the fields are optional, do not hesitate to tailor to your preference.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to use the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Alerts with Gmail

If we're looking for a job, it can be a discomfort to need to check out every job board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Magazine and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is published.

To start, let's develop a new Zap, and this time, look for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Triggers A New Feed Product. Then click Continue.

Setting RSS Feed URL Like usual, now you can test the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL must be valid!

Testing the RSS feed Next, we need to choose what we wish to do with the new product. Considering that we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Email Next, you want to check in to your account, similar to what we finished with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our e-mail, we want to consist of the following:

To: any place you want these sent to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, but an useful idea could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll discover valuable including the Title, Description, and Link

Setting up job notification e-mail Once you're done setting up, you can strike continue. Then, similar to before, click Test & & Evaluation, and you should receive your test e-mail.

Test job alert email Finally if you more than happy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you relocating the best direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Issue information

Post RSS Items to Twitter: do you compose your own content? Set up an RSS feed to immediately publish a tweet with your new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can really do whatever you desire. Though this is a premium function, you can set up some custom-made workflows based off of brand-new data Zapier sees or accept demands that you post to activate other automations.

What's your favorite Zap?

Love hearing new creative methods to utilize Zapier.

Share with me on Twitter!

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