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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. On their own, they don’& rsquo; t take much time. But they can accumulate, particularly if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API readily available by means of Zapier to other app integrations providing you a lots of choices to link and develop effective workflows.

Especially, we're going to find out how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive emails for brand-new tasks on Smashing Magazine's job board

While each of these jobs are little, they wind up saving you a great deal of time. And if you're innovative, you can build upon these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops powerful totally automated workflows. Whether it's automating sending an email or ensuring that brand-new article gets a tweet, we can eliminate the manual steps of ordinary tasks to concentrate on other things that art important.

Each time you create a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to offer a name to the workflow you develop.Beginning with a Zapier account

Before we enter setting up workflows, you'll need an account.

Registering for Zapier is free and you get 5 free Zaps to start, so we do not need to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text message if the weather forecasts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we wish to connect. Because we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Choosing the Weather condition by Zapier integration It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather as an event, it needs a bit of info to offer us a personalized prediction. Particularly, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to confirm that your phone number belongs to you or that the contact number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this moment the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a bunch of contact number you can utilize. You can either pick one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will use a random number whenever.

Then, click within Message, and it will raise some choices. I would like to know whatever possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can pick all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this moment whatever need to be configured, so click the Test & & Evaluation button and you should get a sample text!

Note: If you pick a single From Number, you might be restricted in how frequent you can get texts, so if you don't get it right now, that might be why. Setting random assists avoid that problem, but the the number isn't consistent.

And once you're happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, but have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Arrange by Zapier.

Choosing Schedule by Zapier We can then choose a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Each Week Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. Once configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which similar to previously makes certain it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

As soon as linked, click Continue.

Now we can set up out print task. Here we'll wish to define what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it does not waste ink and paper

Color or Monochrome: you'll want to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so only printing black won't help the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to customize to your taste.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to use the same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Alerts with Gmail

If we're searching for a job, it can be a pain to need to visit every job board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Luckily, job boards like Smashing Publication and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is published.

To get going, let's produce a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL should be valid!

Evaluating the RSS feed Next, we need to pick what we wish to make with the new item. Considering that we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Out Email Next, you want to sign in to your account, similar to what we made with Google Cloud Print. This should be your Google account that you use Gmail with.

Check in to Gmail Now when we personalize our e-mail, we want to include the following:

To: anywhere you desire these sent out to, probably the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but an useful idea might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown selection

Physique: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover useful including the Title, Description, and Link

Configuring task notice e-mail Once you're done configuring, you can strike continue. Then, similar to before, click Test & & Evaluation, and you must get your test e-mail.

Test task alert e-mail Lastly if you more than happy with the configuration, turn on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you relocating the best direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you compose your own material? Establish an RSS feed to instantly post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you want. Though this is a premium function, you can establish some customized workflows based off of new information Zapier sees or accept requests that you publish to activate other automations.

What's your favorite Zap?

Love hearing new creative ways to utilize Zapier.

Share with me on Twitter!

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