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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. On their own, they wear’& rsquo; t take much time. However they can accumulate, particularly if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API offered by means of Zapier to other app integrations providing you a ton of alternatives to connect and construct powerful workflows.

Especially, we're going to discover how to do a few things:

Sending out a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for new tasks on Smashing Publication's task board

While each of these tasks are small, they end up saving you a lot of time. And if you're imaginative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops powerful fully automated workflows. Whether it's automating sending an e-mail or ensuring that new post gets a tweet, we can remove the manual actions of ordinary jobs to focus on other things that art important.

Each time you develop a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to offer a name to the workflow you create.Starting with a Zapier account

Prior to we get into setting up workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 totally free Zaps to start, so we do not need to fret about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something basic. We're going to set up a Zap that will send us a text if the weather anticipates rain.

To get started, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the first app we wish to link. Since we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Picking the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When choosing Weather as an event, it needs a bit of info to give us a tailored prediction. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which merely makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to validate that your phone number belongs to you or that the telephone number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier offers a bunch of phone numbers you can use. You can either select one number to always send from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will use a random number whenever.

Then, click within Message, and it will bring up some options. I would like to know whatever possible if it's going to rain, consisting of the probability, max temperature level, and summary, so we can choose all or as much as we desire and again click Continue.

Configuring Weather message Finally we get to check if our Zap worked. At this point everything need to be set up, so click the Test & & Review button and you should receive a sample text!

Keep in mind: If you pick a single From Number, you might be restricted in how frequent you can receive texts, so if you don't get it right now, that may be why. Setting random helps avoid that problem, but the the number isn't constant.

And when you're happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound interesting, however have you ever gone through an extended period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Schedule by Zapier.

Selecting Set Up by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Event as Each Week Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. When configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like in the past makes certain it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Job as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

As soon as linked, click Continue.

Now we can set up out print task. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably simply desire 1 so it does not lose ink and paper

Color or Monochrome: you'll want to clearly set this if you want color. The idea is to refresh all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to personalize to your liking.

With our setup set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you wish to utilize the very same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Notifies with Gmail

If we're looking for a task, it can be a pain to need to visit every task board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Fortunately, task boards like Smashing Magazine and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To start, let's develop a new Zap, and this time, search for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can check the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL ought to stand!

Evaluating the RSS feed Next, we require to select what we want to make with the brand-new product. Considering that we want it emailed, we can pick our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Email Next, you wish to sign in to your account, comparable to what we did with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we customize our email, we wish to include the following:

To: wherever you want these sent out to, probably the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but a valuable concept might be “& ldquo; New Task Alert: followed by choosing the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll find practical including the Title, Description, and Link

Configuring job notification e-mail Once you're done configuring, you can hit continue. Then, comparable to previously, click Test & & Review, and you should get your test email.

Test task alert email Finally if you more than happy with the setup, turn on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you relocating the right instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you compose your own material? Set up an RSS feed to instantly post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can really do whatever you desire. Though this is a premium feature, you can establish some custom-made workflows based off of brand-new information Zapier sees or accept demands that you publish to set off other automations.

What's your favorite Zap?

Love hearing brand-new creative methods to use Zapier.

Show me on Twitter!

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