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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. On their own, they wear’& rsquo; t take much time. But they can accumulate, particularly if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available through Zapier to other app combinations providing you a lots of alternatives to connect and build powerful workflows.

Particularly, we're going to find out how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive e-mails for brand-new tasks on Smashing Magazine's job board

While each of these tasks are little, they end up conserving you a lot of time. And if you're creative, you can build on these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and builds effective totally automated workflows. Whether it's automating sending out an e-mail or making certain that brand-new post gets a tweet, we can eliminate the manual steps of mundane jobs to concentrate on other things that art important.

Each time you develop a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to provide a name to the workflow you develop.Getting going with a Zapier account

Before we enter setting up workflows, you'll require an account.

Signing up for Zapier is complimentary and you get 5 free Zaps to begin, so we do not need to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text message if the weather predicts rain.

To get going, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the first app we wish to link. Given that we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Picking the Weather by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather condition as an event, it requires a bit of information to provide us a customized forecast. Particularly, it needs your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to confirm that your phone number comes from you or that the telephone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a bunch of telephone number you can use. You can either choose one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will utilize a random number every time.

Then, click inside of Message, and it will raise some choices. I need to know whatever possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can choose all or as much as we desire and again click Continue.

Setting up Weather message Lastly we get to evaluate if our Zap worked. At this moment whatever should be configured, so click the Test & & Review button and you need to get a sample text!

Note: If you select a single From Number, you may be limited in how frequent you can receive texts, so if you don't get it immediately, that might be why. Setting random helps prevent that concern, however the the number isn't constant.

And as soon as you enjoy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is predicting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound interesting, however have you ever gone through a long period of time where you didn't print something, just to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and choose Schedule by Zapier.

Picking Arrange by Zapier We can then pick a Trigger Event of Each week and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. Once set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like in the past makes certain it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

When linked, click Continue.

Now we can configure out print job. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you set in Material. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: probably simply desire 1 so it doesn't waste ink and paper

Color or Black and white: you'll wish to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so only printing black will not help the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to customize to your preference.

With our configuration set, click Continue, and similar to before, we can click Test to see our print task in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the very same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Notifies with Gmail

If we're looking for a job, it can be a pain to have to check out every job board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Fortunately, job boards like Smashing Publication and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is posted.

To start, let's develop a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Publication, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can check the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL must stand!

Checking the RSS feed Next, we need to select what we want to make with the brand-new item. Because we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to sign in to your account, similar to what we made with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our email, we wish to include the following:

To: anywhere you want these sent to, probably the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, however a practical idea might be “& ldquo; New Job Alert: followed by choosing the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll find practical including the Title, Description, and Link

Configuring job notification e-mail Once you're done configuring, you can strike continue. Then, similar to in the past, click Test & & Review, and you ought to get your test e-mail.

Test job alert e-mail Lastly if you're happy with the setup, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the right instructions:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to immediately post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can really do whatever you desire. Though this is a premium feature, you can establish some custom workflows based off of brand-new data Zapier sees or accept demands that you publish to set off other automations.

What's your favorite Zap?

Love hearing brand-new innovative methods to use Zapier.

Share with me on Twitter!

Zapier Wordpress Salesforce