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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small jobs. By themselves, they wear’& rsquo; t take much time. However they can add up, especially if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API available via Zapier to other app combinations offering you a lots of alternatives to link and construct powerful workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for new tasks on Smashing Magazine's task board

While each of these jobs are small, they end up saving you a lot of time. And if you're creative, you can build on these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds powerful totally automated workflows. Whether it's automating sending an email or making sure that brand-new article gets a tweet, we can eliminate the manual actions of mundane jobs to focus on other things that art important.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to offer a name to the workflow you create.Getting started with a Zapier account

Before we enter into establishing workflows, you'll require an account.

Signing up for Zapier is complimentary and you get 5 complimentary Zaps to start, so we do not have to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text if the weather predicts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the first app we wish to link. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When selecting Weather as an occasion, it requires a bit of info to offer us an individualized prediction. Especially, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which merely ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your phone number comes from you or that the telephone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification technique at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this moment the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier gives a bunch of contact number you can utilize. You can either choose one number to constantly send from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number whenever.

Then, click within Message, and it will raise some options. I want to know everything possible if it's going to rain, including the likelihood, max temperature, and summary, so we can select all or as much as we want and once again click Continue.

Configuring Weather condition message Lastly we get to check if our Zap worked. At this point everything should be configured, so click the Test & & Review button and you should receive a sample text!

Keep in mind: If you choose a single From Number, you might be limited in how regular you can receive texts, so if you don't get it immediately, that may be why. Setting random helps avoid that problem, but the the number isn't consistent.

And when you're happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through an extended period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and select Arrange by Zapier.

Selecting Schedule by Zapier We can then choose a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Weekly Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. When set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which similar to before makes certain it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Task as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can configure out print task. Here we'll wish to define what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: probably simply want 1 so it does not squander ink and paper

Color or Black and white: you'll want to clearly set this if you desire color. The concept is to revitalize all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to customize to your taste.

With our setup set, click Continue, and comparable to before, we can click Test to see our print task in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Informs with Gmail

If we're looking for a task, it can be a pain to have to go to every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Fortunately, job boards like Smashing Magazine and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is published.

To get started, let's create a new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Publication, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Like normal, now you can evaluate the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL must be valid!

Testing the RSS feed Next, we require to select what we want to make with the brand-new item. Given that we want it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Out Email Next, you wish to sign in to your account, similar to what we made with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our e-mail, we wish to include the following:

To: any place you desire these sent out to, most likely the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, however a handy idea might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend including all tokens you'll discover valuable consisting of the Title, Description, and Link

Configuring job alert e-mail Once you're done setting up, you can strike continue. Then, comparable to before, click Test & & Evaluation, and you ought to receive your test e-mail.

Test job alert e-mail Lastly if you more than happy with the setup, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the best direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem information

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to immediately post a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can actually do whatever you want. Though this is a premium feature, you can establish some custom-made workflows based off of new information Zapier sees or accept requests that you post to activate other automations.

What's your preferred Zap?

Love hearing new innovative methods to utilize Zapier.

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