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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little jobs. On their own, they put on’& rsquo; t take much time. However they can accumulate, especially if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API available via Zapier to other app integrations providing you a ton of options to connect and construct effective workflows.

Especially, we're going to discover how to do a few things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get emails for brand-new jobs on Smashing Publication's task board

While each of these tasks are small, they wind up saving you a great deal of time. And if you're imaginative, you can build upon these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs powerful completely automated workflows. Whether it's automating sending out an e-mail or making certain that new article gets a tweet, we can remove the manual steps of ordinary tasks to focus on other things that art crucial.

Each time you develop a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you produce.Getting going with a Zapier account

Before we enter into establishing workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 totally free Zaps to begin, so we do not have to worry about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text message if the weather condition predicts rain.

To get going, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we wish to link. Because we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Picking the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When picking Weather as an occasion, it needs a little bit of information to provide us a personalized prediction. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which merely ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your contact number belongs to you or that the contact number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the verification technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier offers a bunch of telephone number you can use. You can either pick one number to constantly send from, which you can establish as a contact so you know it's Zapier, or you can select Random, which will use a random number each time.

Then, click inside of Message, and it will bring up some alternatives. I wish to know whatever possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can pick all or as much as we want and once again click Continue.

Configuring Weather message Lastly we get to test if our Zap worked. At this moment everything ought to be configured, so click the Test & & Evaluation button and you need to get a sample text!

Note: If you choose a single From Number, you may be restricted in how frequent you can receive texts, so if you don't get it right now, that might be why. Setting random helps avoid that problem, however the the number isn't constant.

And as soon as you enjoy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Arrange by Zapier.

Choosing Schedule by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. When configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like previously makes certain it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Task as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once connected, click Continue.

Now we can configure out print task. Here we'll wish to specify what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely just desire 1 so it does not lose ink and paper

Color or Monochrome: you'll want to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black will not help the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to personalize to your taste.

With our configuration set, click Continue, and similar to before, we can click Test to see our print task in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the exact same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Notifies with Gmail

If we're looking for a task, it can be a pain to have to check out every task board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Thankfully, job boards like Smashing Publication and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is published.

To get started, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL must be valid!

Evaluating the RSS feed Next, we require to choose what we wish to do with the brand-new item. Since we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you want to sign in to your account, comparable to what we finished with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we personalize our email, we want to include the following:

To: wherever you desire these sent to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however an useful idea could be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll discover valuable including the Title, Description, and Link

Configuring job notification e-mail Once you're done setting up, you can hit continue. Then, comparable to before, click Test & & Review, and you need to get your test e-mail.

Test task alert email Lastly if you enjoy with the setup, switch on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you relocating the best direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to automatically post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can really do whatever you desire. Though this is a premium feature, you can establish some custom-made workflows based off of new information Zapier sees or accept requests that you publish to trigger other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to utilize Zapier.

Show me on Twitter!

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