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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little jobs. By themselves, they put on’& rsquo; t take much time. However they can accumulate, especially if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API available via Zapier to other app integrations offering you a ton of options to link and develop effective workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get e-mails for brand-new jobs on Smashing Publication's task board

While each of these jobs are small, they wind up conserving you a lot of time. And if you're creative, you can build upon these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds effective completely automated workflows. Whether it's automating sending out an email or ensuring that new post gets a tweet, we can eliminate the manual steps of mundane tasks to focus on other things that art important.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to offer a name to the workflow you produce.Starting with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Signing up for Zapier is complimentary and you get 5 complimentary Zaps to start, so we do not need to worry about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text message if the weather anticipates rain.

To start, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we wish to connect. Given that we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Choosing the Weather by Zapier combination It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When choosing Weather as an occasion, it needs a bit of info to provide us an individualized prediction. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to validate that your phone number belongs to you or that the contact number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to personalize the text that we get.

In the From Number field, Zapier gives a bunch of telephone number you can use. You can either pick one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some options. I would like to know everything possible if it's going to rain, including the possibility, max temperature level, and summary, so we can select all or as much as we desire and once again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this point everything should be configured, so click the Test & & Review button and you ought to receive a sample text!

Keep in mind: If you pick a single From Number, you may be limited in how regular you can get texts, so if you do not get it immediately, that might be why. Setting random assists avoid that issue, but the the number isn't consistent.

And when you're happy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound exciting, but have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Set up by Zapier.

Picking Set Up by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Every Week Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. When configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which much like previously makes certain it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Task as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can configure out print task. Here we'll want to specify what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending on what you set in Material. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably just want 1 so it doesn't waste ink and paper

Color or Black and white: you'll want to explicitly set this if you want color. The idea is to revitalize all of the ink cartridges, so only printing black won't help the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to tailor to your taste.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print job If you wish to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Notifies with Gmail

If we're looking for a task, it can be a discomfort to need to check out every job board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Fortunately, job boards like Smashing Magazine and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To get going, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can test the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL needs to stand!

Testing the RSS feed Next, we require to select what we wish to make with the brand-new product. Considering that we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you wish to sign in to your account, similar to what we made with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we want to consist of the following:

To: any place you want these sent out to, probably the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, but a valuable concept could be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll discover valuable including the Title, Description, and Link

Setting up job alert email Once you're done setting up, you can hit continue. Then, comparable to in the past, click Test & & Review, and you should get your test e-mail.

Test task alert email Lastly if you more than happy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you moving in the right direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you compose your own content? Establish an RSS feed to automatically post a tweet with your new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you desire. Though this is a premium function, you can establish some custom-made workflows based off of brand-new information Zapier sees or accept demands that you post to trigger other automations.

What's your preferred Zap?

Love hearing brand-new creative ways to use Zapier.

Show me on Twitter!

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