Zapier Workflow Examples

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. By themselves, they wear’& rsquo; t take much time. However they can accumulate, specifically if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available via Zapier to other app integrations providing you a ton of options to link and construct effective workflows.

Particularly, we're going to discover how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive e-mails for new jobs on Smashing Magazine's job board

While each of these jobs are little, they end up saving you a great deal of time. And if you're imaginative, you can build on these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and develops effective totally automated workflows. Whether it's automating sending out an e-mail or ensuring that new blog post gets a tweet, we can remove the manual steps of mundane jobs to focus on other things that art essential.

Each time you develop a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to offer a name to the workflow you create.Beginning with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 totally free Zaps to begin, so we don't have to fret about expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text message if the weather anticipates rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we want to link. Since we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather by Zapier. Selecting the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When selecting Weather condition as an occasion, it requires a bit of info to offer us an individualized prediction. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your phone number comes from you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the confirmation technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this moment the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier gives a lot of phone numbers you can use. You can either select one number to constantly send from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will utilize a random number each time.

Then, click inside of Message, and it will bring up some choices. I want to know everything possible if it's going to rain, consisting of the likelihood, max temperature level, and summary, so we can choose all or as much as we want and again click Continue.

Configuring Weather message Lastly we get to evaluate if our Zap worked. At this point whatever ought to be configured, so click the Test & & Review button and you need to receive a sample text!

Note: If you choose a single From Number, you might be limited in how regular you can receive texts, so if you do not get it right now, that might be why. Setting random helps avoid that problem, but the the number isn't consistent.

And when you more than happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Set up by Zapier.

Selecting Schedule by Zapier We can then choose a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Weekly Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. When set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which just like before makes sure it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as linked, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Material Type: you'll want to set this depending upon what you embed in Content. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it doesn't squander ink and paper

Color or Grayscale: you'll want to clearly set this if you desire color. The idea is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to customize to your taste.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print task If you want to use the same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Informs with Gmail

If we're looking for a job, it can be a discomfort to have to go to every task board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Fortunately, task boards like Smashing Magazine and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is published.

To start, let's produce a new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL needs to stand!

Testing the RSS feed Next, we require to choose what we want to finish with the brand-new item. Since we want it emailed, we can pick our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to sign in to your account, comparable to what we finished with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we customize our email, we want to include the following:

To: any place you desire these sent to, most likely the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, however a valuable idea could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise including all tokens you'll discover practical consisting of the Title, Description, and Link

Configuring job alert email Once you're done setting up, you can strike continue. Then, similar to before, click Test & & Review, and you should receive your test email.

Test job alert e-mail Lastly if you enjoy with the setup, switch on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you relocating the best instructions:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you compose your own material? Set up an RSS feed to immediately post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can really do whatever you want. Though this is a premium feature, you can set up some custom-made workflows based off of brand-new data Zapier sees or accept requests that you publish to set off other automations.

What's your preferred Zap?

Love hearing brand-new creative methods to use Zapier.

Share with me on Twitter!

Zapier Workflow Examples