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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little tasks. On their own, they don’& rsquo; t take much time. But they can add up, especially if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API available through Zapier to other app combinations providing you a ton of alternatives to link and construct powerful workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for brand-new jobs on Smashing Magazine's job board

While each of these tasks are little, they wind up saving you a great deal of time. And if you're creative, you can build on these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops effective totally automated workflows. Whether it's automating sending out an e-mail or making sure that new article gets a tweet, we can eliminate the manual actions of ordinary jobs to focus on other things that art important.

Each time you produce a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you create.Starting with a Zapier account

Prior to we get into establishing workflows, you'll require an account.

Registering for Zapier is totally free and you get 5 totally free Zaps to start, so we do not need to worry about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to establish a Zap that will send us a text if the weather forecasts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the first app we want to link. Given that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather by Zapier. Picking the Weather condition by Zapier combination It will then ask you to choose a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When picking Weather as an event, it needs a little bit of information to offer us a personalized forecast. Especially, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which merely makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your contact number comes from you or that the phone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the verification approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the original flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier provides a bunch of contact number you can use. You can either pick one number to always send out from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will utilize a random number each time.

Then, click within Message, and it will raise some options. I want to know whatever possible if it's going to rain, including the probability, max temperature level, and summary, so we can pick all or as much as we want and once again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this point whatever need to be set up, so click the Test & & Evaluation button and you ought to get a sample text!

Keep in mind: If you choose a single From Number, you may be limited in how regular you can receive texts, so if you don't get it right now, that may be why. Setting random assists prevent that concern, but the the number isn't consistent.

And once you more than happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound interesting, however have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Schedule by Zapier.

Choosing Schedule by Zapier We can then pick a Trigger Event of Every Week and click Continue.

Setting Trigger Event as Every Week Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. Once set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like in the past makes certain it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can set up out print task. Here we'll wish to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it does not squander ink and paper

Color or Monochrome: you'll want to clearly set this if you want color. The idea is to revitalize all of the ink cartridges, so only printing black will not help the color ink, so in my case, I picked color

The remainder of the fields are optional, do not hesitate to personalize to your liking.

With our setup set, click Continue, and similar to before, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to use the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Alerts with Gmail

If we're searching for a job, it can be a pain to have to go to every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Thankfully, job boards like Smashing Magazine and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is posted.

To start, let's produce a new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Triggers A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like usual, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL should stand!

Testing the RSS feed Next, we need to select what we wish to finish with the new product. Given that we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to check in to your account, similar to what we finished with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we personalize our email, we want to consist of the following:

To: anywhere you want these sent out to, most likely the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, however a helpful idea could be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll find practical including the Title, Description, and Link

Setting up job notice e-mail Once you're done configuring, you can strike continue. Then, comparable to before, click Test & & Evaluation, and you should get your test e-mail.

Test job alert email Finally if you more than happy with the setup, turn on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you relocating the ideal direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you write your own content? Establish an RSS feed to automatically post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can really do whatever you want. Though this is a premium feature, you can establish some customized workflows based off of new data Zapier sees or accept demands that you post to trigger other automations.

What's your preferred Zap?

Love hearing new innovative ways to utilize Zapier.

Share with me on Twitter!

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