Zapier Xero Integration

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. On their own, they don’& rsquo; t take much time. But they can add up, specifically if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available via Zapier to other app integrations providing you a lots of choices to connect and construct effective workflows.

Especially, we're going to discover how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for new tasks on Smashing Publication's job board

While each of these tasks are small, they wind up conserving you a great deal of time. And if you're imaginative, you can build upon these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops powerful completely automated workflows. Whether it's automating sending an e-mail or ensuring that brand-new post gets a tweet, we can eliminate the manual steps of ordinary tasks to concentrate on other things that art important.

Each time you create a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you create.Beginning with a Zapier account

Prior to we get into establishing workflows, you'll require an account.

Signing up for Zapier is complimentary and you get 5 free Zaps to start, so we don't need to fret about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text if the weather condition predicts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we wish to connect. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Selecting the Weather by Zapier combination It will then ask you to pick a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When picking Weather condition as an occasion, it requires a bit of information to give us a customized prediction. Especially, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your telephone number comes from you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the verification technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier offers a lot of telephone number you can utilize. You can either choose one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will use a random number whenever.

Then, click inside of Message, and it will bring up some alternatives. I want to know whatever possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can choose all or as much as we want and again click Continue.

Setting up Weather condition message Finally we get to check if our Zap worked. At this moment everything ought to be set up, so click the Test & & Review button and you should get a sample text!

Note: If you select a single From Number, you might be limited in how frequent you can get texts, so if you do not get it right away, that might be why. Setting random helps prevent that concern, but the the number isn't constant.

And as soon as you more than happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound amazing, but have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Set up by Zapier.

Picking Set Up by Zapier We can then select a Trigger Event of Every Week and click Continue.

Setting Trigger Event as Each Week Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. As soon as set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which similar to previously makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

When linked, click Continue.

Now we can configure out print job. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: probably just desire 1 so it does not waste ink and paper

Color or Grayscale: you'll wish to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so just printing black will not help the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to personalize to your preference.

With our setup set, click Continue, and similar to previously, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print task If you want to use the very same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're trying to find a task, it can be a discomfort to have to check out every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Thankfully, task boards like Smashing Publication and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is published.

To begin, let's create a brand-new Zap, and this time, search for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Triggers A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can check the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL should be valid!

Evaluating the RSS feed Next, we require to select what we want to do with the brand-new item. Considering that we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Out Email Next, you wish to check in to your account, similar to what we made with Google Cloud Print. This must be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our e-mail, we want to include the following:

To: any place you desire these sent out to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, but a handy concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll find valuable including the Title, Description, and Link

Configuring job notice e-mail Once you're done configuring, you can hit continue. Then, comparable to previously, click Test & & Review, and you ought to get your test e-mail.

Test job alert email Lastly if you're happy with the configuration, switch on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the right direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you write your own material? Set up an RSS feed to immediately post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you want. Though this is a premium function, you can establish some custom-made workflows based off of new data Zapier sees or accept demands that you post to trigger other automations.

What's your favorite Zap?

Love hearing new creative methods to use Zapier.

Share with me on Twitter!

Zapier Xero Integration