Zapier Xero Invoice

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. On their own, they don’& rsquo; t take much time. But they can accumulate, especially if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API readily available via Zapier to other app combinations providing you a lots of options to link and build effective workflows.

Particularly, we're going to find out how to do a few things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get e-mails for brand-new tasks on Smashing Publication's task board

While each of these tasks are small, they wind up saving you a great deal of time. And if you're creative, you can build on these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops effective completely automated workflows. Whether it's automating sending out an email or making sure that brand-new blog post gets a tweet, we can eliminate the manual actions of mundane tasks to focus on other things that art essential.

Each time you create a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you create.Getting started with a Zapier account

Prior to we get into setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 free Zaps to start, so we don't have to worry about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to set up a Zap that will send us a text message if the weather anticipates rain.

To get started, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the first app we want to connect. Given that we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Picking the Weather condition by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When picking Weather condition as an occasion, it needs a little bit of info to provide us an individualized forecast. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which just makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to verify that your phone number belongs to you or that the contact number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier offers a lot of phone numbers you can use. You can either select one number to constantly send out from, which you can establish as a contact so you understand it's Zapier, or you can choose Random, which will use a random number whenever.

Then, click within Message, and it will bring up some options. I wish to know everything possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can pick all or as much as we want and once again click Continue.

Setting up Weather condition message Finally we get to test if our Zap worked. At this moment whatever ought to be set up, so click the Test & & Evaluation button and you must receive a sample text!

Note: If you select a single From Number, you might be restricted in how regular you can receive texts, so if you do not get it right now, that may be why. Setting random assists prevent that issue, however the the number isn't constant.

And once you more than happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, however have you ever gone through an extended period of time where you didn't print something, only to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Arrange by Zapier.

Picking Arrange by Zapier We can then choose a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. Once set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which much like in the past ensures it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can set up out print job. Here we'll want to specify what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: probably just desire 1 so it does not waste ink and paper

Color or Grayscale: you'll want to clearly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black will not help the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to personalize to your liking.

With our setup set, click Continue, and similar to previously, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're trying to find a task, it can be a pain to have to visit every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Fortunately, job boards like Smashing Publication and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To get going, let's create a brand-new Zap, and this time, search for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Magazine, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL needs to be valid!

Evaluating the RSS feed Next, we need to choose what we want to do with the brand-new item. Since we desire it emailed, we can select our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Out Email Next, you wish to sign in to your account, similar to what we finished with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our email, we wish to include the following:

To: anywhere you desire these sent out to, probably the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, however a helpful idea might be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise including all tokens you'll discover practical including the Title, Description, and Link

Configuring task notice email Once you're done configuring, you can hit continue. Then, similar to before, click Test & & Evaluation, and you should get your test email.

Test task alert email Finally if you're happy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you moving in the best instructions:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you compose your own material? Set up an RSS feed to immediately publish a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you desire. Though this is a premium function, you can establish some custom workflows based off of new information Zapier sees or accept demands that you post to trigger other automations.

What's your favorite Zap?

Love hearing brand-new innovative ways to utilize Zapier.

Show me on Twitter!

Zapier Xero Invoice