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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. On their own, they don’& rsquo; t take much time. However they can add up, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API readily available by means of Zapier to other app integrations giving you a lots of choices to connect and develop effective workflows.

Especially, we're going to discover how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive e-mails for brand-new tasks on Smashing Magazine's task board

While each of these tasks are small, they end up saving you a great deal of time. And if you're creative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops powerful totally automated workflows. Whether it's automating sending out an e-mail or ensuring that new blog post gets a tweet, we can eliminate the manual actions of mundane tasks to focus on other things that art important.

Each time you produce a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you produce.Beginning with a Zapier account

Prior to we enter into setting up workflows, you'll need an account.

Registering for Zapier is free and you get 5 free Zaps to begin, so we do not need to stress over expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text if the weather condition forecasts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the very first app we wish to connect. Given that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather condition as an occasion, it requires a little bit of info to give us a customized prediction. Especially, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which simply makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to validate that your phone number comes from you or that the telephone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the confirmation method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier offers a bunch of phone numbers you can use. You can either pick one number to constantly send out from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will use a random number each time.

Then, click inside of Message, and it will raise some alternatives. I would like to know everything possible if it's going to rain, including the probability, max temperature level, and summary, so we can choose all or as much as we want and again click Continue.

Configuring Weather condition message Lastly we get to check if our Zap worked. At this moment everything must be set up, so click the Test & & Review button and you must receive a sample text!

Keep in mind: If you select a single From Number, you might be limited in how regular you can receive texts, so if you don't get it immediately, that might be why. Setting random assists prevent that problem, but the the number isn't consistent.

And when you enjoy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Arrange by Zapier.

Selecting Schedule by Zapier We can then select a Trigger Occasion of Every Week and click Continue.

Setting Trigger Event as Each Week Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. As soon as set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which similar to before makes sure it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending on what you set in Material. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: probably just desire 1 so it does not squander ink and paper

Color or Grayscale: you'll wish to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to customize to your preference.

With our configuration set, click Continue, and similar to before, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Signals with Gmail

If we're trying to find a job, it can be a pain to have to check out every task board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Fortunately, job boards like Smashing Publication and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To begin, let's create a new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL ought to be valid!

Testing the RSS feed Next, we require to choose what we want to do with the brand-new product. Since we want it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you wish to check in to your account, comparable to what we did with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we want to consist of the following:

To: any place you want these sent out to, most likely the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, however a practical idea could be “& ldquo; New Job Alert: followed by choosing the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find helpful consisting of the Title, Description, and Link

Configuring job notification e-mail Once you're done setting up, you can strike continue. Then, comparable to in the past, click Test & & Evaluation, and you should get your test e-mail.

Test job alert email Finally if you enjoy with the configuration, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the right instructions:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Problem information

Post RSS Items to Twitter: do you compose your own material? Establish an RSS feed to immediately post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can actually do whatever you desire. Though this is a premium feature, you can establish some custom workflows based off of brand-new data Zapier sees or accept requests that you publish to set off other automations.

What's your favorite Zap?

Love hearing brand-new imaginative methods to utilize Zapier.

Share with me on Twitter!

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