Zapier Xero Monday

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. On their own, they don’& rsquo; t take much time. However they can build up, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available through Zapier to other app combinations giving you a lots of alternatives to connect and construct powerful workflows.

Particularly, we're going to discover how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive e-mails for brand-new jobs on Smashing Publication's job board

While each of these tasks are small, they end up saving you a great deal of time. And if you're imaginative, you can build upon these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and constructs powerful completely automated workflows. Whether it's automating sending out an e-mail or ensuring that new blog post gets a tweet, we can eliminate the manual actions of mundane tasks to concentrate on other things that art important.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to provide a name to the workflow you produce.Beginning with a Zapier account

Prior to we get into establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 complimentary Zaps to begin, so we do not have to worry about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text message if the weather predicts rain.

To start, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the very first app we wish to connect. Considering that we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Picking the Weather condition by Zapier integration It will then ask you to select a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When selecting Weather condition as an occasion, it requires a little bit of info to provide us an individualized forecast. Especially, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which merely ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your contact number belongs to you or that the telephone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the verification technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the original flow. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a bunch of contact number you can utilize. You can either select one number to constantly send out from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will utilize a random number whenever.

Then, click within Message, and it will raise some alternatives. I wish to know everything possible if it's going to rain, including the possibility, max temperature, and summary, so we can pick all or as much as we want and again click Continue.

Configuring Weather condition message Lastly we get to test if our Zap worked. At this point everything ought to be configured, so click the Test & & Review button and you must get a sample text!

Note: If you choose a single From Number, you may be restricted in how regular you can receive texts, so if you don't get it right now, that might be why. Setting random helps avoid that problem, but the the number isn't constant.

And as soon as you enjoy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Set up by Zapier.

Selecting Arrange by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Each Week Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. Once configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which just like before ensures it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: most likely just desire 1 so it does not waste ink and paper

Color or Monochrome: you'll wish to explicitly set this if you want color. The concept is to refresh all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to customize to your liking.

With our configuration set, click Continue, and comparable to before, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Alerts with Gmail

If we're searching for a job, it can be a discomfort to have to visit every job board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Luckily, job boards like Smashing Publication and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is published.

To get started, let's develop a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like typical, now you can check the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL needs to stand!

Evaluating the RSS feed Next, we need to choose what we wish to make with the new product. Given that we desire it emailed, we can pick our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you wish to check in to your account, similar to what we finished with Google Cloud Print. This need to be your Google account that you use Gmail with.

Check in to Gmail Now when we customize our e-mail, we want to consist of the following:

To: anywhere you desire these sent out to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, but a valuable concept might be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll find handy consisting of the Title, Description, and Link

Setting up task alert email Once you're done configuring, you can hit continue. Then, comparable to before, click Test & & Review, and you ought to receive your test e-mail.

Test job alert email Lastly if you more than happy with the configuration, turn on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the best instructions:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you write your own material? Establish an RSS feed to automatically publish a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can actually do whatever you desire. Though this is a premium function, you can establish some custom workflows based off of brand-new data Zapier sees or accept demands that you publish to activate other automations.

What's your favorite Zap?

Love hearing new imaginative methods to utilize Zapier.

Share with me on Twitter!

Zapier Xero Monday