Zapier Xero Practice Manager

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little tasks. On their own, they put on’& rsquo; t take much time. But they can accumulate, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available via Zapier to other app combinations offering you a ton of options to link and build powerful workflows.

Particularly, we're going to learn how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for brand-new tasks on Smashing Publication's task board

While each of these jobs are little, they end up saving you a great deal of time. And if you're imaginative, you can build upon these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops powerful fully automated workflows. Whether it's automating sending an e-mail or ensuring that new post gets a tweet, we can eliminate the manual actions of mundane tasks to concentrate on other things that art important.

Each time you create a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you produce.Starting with a Zapier account

Prior to we enter setting up workflows, you'll require an account.

Signing up for Zapier is complimentary and you get 5 complimentary Zaps to begin, so we don't have to fret about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text message if the weather condition forecasts rain.

To get started, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the very first app we wish to connect. Because we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather by Zapier. Picking the Weather by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather condition as an event, it requires a little bit of details to offer us an individualized prediction. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your contact number comes from you or that the contact number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a lot of phone numbers you can use. You can either pick one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can pick Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some alternatives. I want to know whatever possible if it's going to rain, consisting of the probability, max temperature level, and summary, so we can pick all or as much as we want and again click Continue.

Setting up Weather condition message Finally we get to check if our Zap worked. At this moment everything ought to be configured, so click the Test & & Evaluation button and you ought to get a sample text!

Note: If you choose a single From Number, you might be restricted in how regular you can receive texts, so if you do not get it right now, that might be why. Setting random assists avoid that problem, however the the number isn't consistent.

And as soon as you more than happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through a long period of time where you didn't print something, just to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Set up by Zapier.

Selecting Set Up by Zapier We can then choose a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to previously ensures it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it does not squander ink and paper

Color or Monochrome: you'll wish to clearly set this if you want color. The idea is to revitalize all of the ink cartridges, so only printing black won't help the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to tailor to your preference.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to use the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Informs with Gmail

If we're searching for a task, it can be a pain to have to check out every task board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Fortunately, task boards like Smashing Publication and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To start, let's create a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we want to get in a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can test the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL should stand!

Checking the RSS feed Next, we require to pick what we wish to do with the new product. Given that we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you want to sign in to your account, comparable to what we did with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we wish to include the following:

To: anywhere you want these sent out to, most likely the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but an useful concept could be “& ldquo; New Task Alert: followed by choosing the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend consisting of all tokens you'll find handy including the Title, Description, and Link

Setting up job notice email Once you're done configuring, you can hit continue. Then, comparable to in the past, click Test & & Review, and you should get your test email.

Test job alert email Finally if you enjoy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you relocating the best instructions:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you compose your own material? Establish an RSS feed to immediately post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can truly do whatever you want. Though this is a premium feature, you can establish some custom-made workflows based off of brand-new information Zapier sees or accept requests that you post to activate other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to use Zapier.

Show me on Twitter!

Zapier Xero Practice Manager