Zapier Zammad

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. By themselves, they put on’& rsquo; t take much time. But they can build up, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API offered by means of Zapier to other app combinations providing you a ton of alternatives to connect and build effective workflows.

Particularly, we're going to find out how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive emails for brand-new jobs on Smashing Publication's task board

While each of these jobs are small, they wind up saving you a great deal of time. And if you're imaginative, you can build upon these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and constructs powerful fully automated workflows. Whether it's automating sending out an e-mail or ensuring that new article gets a tweet, we can eliminate the manual actions of ordinary tasks to focus on other things that art essential.

Each time you produce a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to provide a name to the workflow you create.Getting started with a Zapier account

Before we enter into establishing workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 complimentary Zaps to start, so we do not have to fret about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text if the weather condition anticipates rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the very first app we wish to connect. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Picking the Weather condition by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When selecting Weather condition as an event, it requires a bit of information to give us a tailored forecast. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which merely makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your phone number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the verification method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier provides a lot of telephone number you can use. You can either select one number to constantly send out from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will use a random number every time.

Then, click within Message, and it will bring up some options. I need to know everything possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can choose all or as much as we desire and again click Continue.

Setting up Weather condition message Lastly we get to evaluate if our Zap worked. At this moment whatever ought to be configured, so click the Test & & Evaluation button and you need to get a sample text!

Keep in mind: If you select a single From Number, you might be limited in how regular you can get texts, so if you do not get it immediately, that might be why. Setting random helps prevent that concern, but the the number isn't constant.

And when you more than happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Schedule by Zapier.

Selecting Set Up by Zapier We can then select a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Every Week Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. Once set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which similar to in the past makes sure it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can configure out print job. Here we'll wish to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending on what you set in Material. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: most likely just want 1 so it doesn't waste ink and paper

Color or Monochrome: you'll want to explicitly set this if you desire color. The concept is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to customize to your taste.

With our setup set, click Continue, and comparable to previously, we can click Test to see our print task in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Informs with Gmail

If we're trying to find a task, it can be a pain to have to visit every job board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Magazine and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is published.

To start, let's create a new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like usual, now you can check the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL should be valid!

Testing the RSS feed Next, we require to select what we wish to make with the brand-new product. Considering that we desire it emailed, we can choose our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Email Next, you wish to check in to your account, similar to what we made with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we personalize our e-mail, we want to consist of the following:

To: wherever you want these sent out to, most likely the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, however a helpful idea could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll discover handy consisting of the Title, Description, and Link

Setting up task alert email Once you're done setting up, you can strike continue. Then, similar to in the past, click Test & & Review, and you need to get your test email.

Test job alert email Lastly if you're happy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you relocating the ideal instructions:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you write your own material? Establish an RSS feed to immediately post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can actually do whatever you desire. Though this is a premium function, you can set up some custom workflows based off of new data Zapier sees or accept requests that you post to activate other automations.

What's your favorite Zap?

Love hearing new creative ways to use Zapier.

Share with me on Twitter!

Zapier Zammad