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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little jobs. By themselves, they put on’& rsquo; t take much time. However they can build up, especially if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API offered by means of Zapier to other app combinations giving you a lots of alternatives to connect and build effective workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive e-mails for new tasks on Smashing Magazine's task board

While each of these tasks are little, they end up saving you a great deal of time. And if you're innovative, you can build on these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and builds powerful fully automated workflows. Whether it's automating sending an e-mail or making sure that new post gets a tweet, we can eliminate the manual steps of ordinary jobs to concentrate on other things that art essential.

Each time you create a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to provide a name to the workflow you produce.Starting with a Zapier account

Before we enter into setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 free Zaps to start, so we don't need to fret about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text if the weather predicts rain.

To start, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to connect. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Picking the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When choosing Weather condition as an event, it needs a little bit of information to provide us an individualized forecast. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your telephone number belongs to you or that the telephone number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation technique at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier gives a lot of telephone number you can use. You can either pick one number to always send from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will utilize a random number each time.

Then, click inside of Message, and it will raise some options. I would like to know whatever possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can pick all or as much as we desire and once again click Continue.

Configuring Weather message Finally we get to evaluate if our Zap worked. At this point whatever ought to be configured, so click the Test & & Evaluation button and you need to get a sample text!

Note: If you select a single From Number, you may be restricted in how regular you can get texts, so if you do not get it right now, that might be why. Setting random assists prevent that problem, however the the number isn't constant.

And when you more than happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print task that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and choose Set up by Zapier.

Picking Arrange by Zapier We can then pick a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. As soon as configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which much like before makes sure it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Task as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can configure out print task. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending on what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: most likely just desire 1 so it does not lose ink and paper

Color or Black and white: you'll want to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to customize to your liking.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Signals with Gmail

If we're searching for a job, it can be a pain to have to visit every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Thankfully, job boards like Smashing Magazine and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To get going, let's create a brand-new Zap, and this time, search for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL needs to be valid!

Evaluating the RSS feed Next, we require to choose what we want to finish with the new product. Considering that we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Email Next, you wish to check in to your account, similar to what we did with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our e-mail, we want to include the following:

To: any place you desire these sent to, probably the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, however an useful concept might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find handy consisting of the Title, Description, and Link

Configuring task notice e-mail Once you're done configuring, you can hit continue. Then, similar to previously, click Test & & Review, and you should receive your test email.

Test job alert e-mail Lastly if you're happy with the configuration, switch on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you moving in the ideal instructions:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Problem information

Post RSS Items to Twitter: do you write your own content? Set up an RSS feed to immediately post a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you want. Though this is a premium function, you can establish some custom-made workflows based off of new information Zapier sees or accept requests that you post to set off other automations.

What's your preferred Zap?

Love hearing new imaginative methods to use Zapier.

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