Zapier Zendesk Salesforce

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. By themselves, they put on’& rsquo; t take much time. However they can add up, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available via Zapier to other app integrations offering you a ton of alternatives to link and build powerful workflows.

Especially, we're going to discover how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for new tasks on Smashing Publication's task board

While each of these jobs are little, they end up conserving you a lot of time. And if you're innovative, you can build upon these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds effective fully automated workflows. Whether it's automating sending out an e-mail or making sure that new article gets a tweet, we can remove the manual steps of ordinary tasks to concentrate on other things that art important.

Each time you develop a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to provide a name to the workflow you develop.Starting with a Zapier account

Prior to we get into setting up workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 complimentary Zaps to begin, so we don't need to worry about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text if the weather condition forecasts rain.

To get started, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the very first app we wish to connect. Given that we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to select a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather as an event, it needs a little bit of information to offer us a customized forecast. Particularly, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which merely ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your telephone number comes from you or that the phone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a lot of phone numbers you can use. You can either pick one number to always send out from, which you can establish as a contact so you understand it's Zapier, or you can choose Random, which will utilize a random number each time.

Then, click within Message, and it will raise some alternatives. I would like to know whatever possible if it's going to rain, including the possibility, max temperature level, and summary, so we can select all or as much as we desire and once again click Continue.

Setting up Weather message Lastly we get to evaluate if our Zap worked. At this point everything ought to be set up, so click the Test & & Evaluation button and you should get a sample text!

Note: If you select a single From Number, you might be restricted in how frequent you can receive texts, so if you do not get it immediately, that might be why. Setting random assists prevent that problem, however the the number isn't consistent.

And as soon as you're happy with the setup, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through an extended period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Arrange by Zapier.

Picking Schedule by Zapier We can then select a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Weekly Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. When configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which just like previously makes sure it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can configure out print job. Here we'll want to specify what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you set in Material. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: probably just want 1 so it does not lose ink and paper

Color or Grayscale: you'll want to explicitly set this if you want color. The idea is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I selected color

The rest of the fields are optional, feel free to personalize to your preference.

With our setup set, click Continue, and similar to before, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you want to use the very same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Alerts with Gmail

If we're trying to find a task, it can be a discomfort to have to go to every task board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Luckily, task boards like Smashing Publication and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is published.

To begin, let's develop a new Zap, and this time, search for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Sets off A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL should stand!

Evaluating the RSS feed Next, we require to pick what we want to do with the new item. Given that we want it emailed, we can pick our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Out Email Next, you want to sign in to your account, similar to what we finished with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we tailor our e-mail, we want to consist of the following:

To: wherever you want these sent to, probably the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however an useful concept might be “& ldquo; New Job Alert: followed by choosing the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll find helpful including the Title, Description, and Link

Setting up task notification email Once you're done setting up, you can strike continue. Then, comparable to in the past, click Test & & Evaluation, and you should get your test e-mail.

Test task alert e-mail Finally if you enjoy with the configuration, switch on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern details

Post RSS Items to Twitter: do you write your own content? Set up an RSS feed to instantly publish a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks implying you can truly do whatever you desire. Though this is a premium feature, you can establish some customized workflows based off of new data Zapier sees or accept demands that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new innovative methods to utilize Zapier.

Show me on Twitter!

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