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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small jobs. On their own, they wear’& rsquo; t take much time. But they can accumulate, particularly if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API available via Zapier to other app integrations providing you a lots of options to connect and develop powerful workflows.

Particularly, we're going to discover how to do a couple of things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive emails for new tasks on Smashing Publication's job board

While each of these tasks are little, they wind up conserving you a great deal of time. And if you're innovative, you can build upon these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds effective completely automated workflows. Whether it's automating sending an email or ensuring that new blog post gets a tweet, we can eliminate the manual steps of ordinary tasks to focus on other things that art crucial.

Each time you create a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you create.Starting with a Zapier account

Before we enter setting up workflows, you'll require an account.

Registering for Zapier is complimentary and you get 5 complimentary Zaps to begin, so we don't have to stress over cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text if the weather condition forecasts rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to link. Since we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather condition as an occasion, it needs a little bit of details to provide us a customized prediction. Particularly, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which simply makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your phone number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier provides a lot of contact number you can utilize. You can either select one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will use a random number every time.

Then, click inside of Message, and it will bring up some options. I want to know whatever possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can select all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to check if our Zap worked. At this point everything ought to be set up, so click the Test & & Review button and you must get a sample text!

Note: If you choose a single From Number, you might be limited in how frequent you can get texts, so if you do not get it right away, that might be why. Setting random helps prevent that concern, but the the number isn't consistent.

And once you're happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound amazing, but have you ever gone through a long period of time where you didn't print something, just to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Set up by Zapier.

Selecting Schedule by Zapier We can then pick a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to previously makes sure it's working properly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Task as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

When linked, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it doesn't squander ink and paper

Color or Monochrome: you'll wish to explicitly set this if you want color. The concept is to refresh all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to customize to your liking.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you want to utilize the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Notifies with Gmail

If we're trying to find a job, it can be a discomfort to have to check out every task board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Publication and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is published.

To get going, let's produce a new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we want to go into a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can check the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL needs to be valid!

Testing the RSS feed Next, we require to select what we wish to do with the new item. Given that we want it emailed, we can select our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you wish to check in to your account, comparable to what we did with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we customize our e-mail, we wish to include the following:

To: anywhere you want these sent to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a helpful concept could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise including all tokens you'll find practical including the Title, Description, and Link

Configuring task notice email Once you're done setting up, you can hit continue. Then, comparable to previously, click Test & & Review, and you ought to receive your test e-mail.

Test task alert email Finally if you're happy with the configuration, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you relocating the right direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you write your own material? Set up an RSS feed to automatically post a tweet with your new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you desire. Though this is a premium function, you can establish some customized workflows based off of new information Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing brand-new innovative methods to use Zapier.

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