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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. On their own, they put on’& rsquo; t take much time. But they can add up, particularly if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API available via Zapier to other app combinations providing you a lots of choices to link and develop effective workflows.

Especially, we're going to learn how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get e-mails for new jobs on Smashing Publication's task board

While each of these jobs are little, they wind up conserving you a lot of time. And if you're creative, you can build upon these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops powerful fully automated workflows. Whether it's automating sending an email or making sure that new blog post gets a tweet, we can eliminate the manual actions of ordinary tasks to focus on other things that art important.

Each time you produce a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you create.Beginning with a Zapier account

Prior to we enter establishing workflows, you'll require an account.

Signing up for Zapier is free and you get 5 complimentary Zaps to start, so we do not need to worry about expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text if the weather condition forecasts rain.

To get started, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the very first app we wish to link. Because we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Picking the Weather condition by Zapier combination It will then ask you to choose a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When picking Weather as an event, it requires a little bit of information to provide us a tailored forecast. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which just makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your contact number belongs to you or that the contact number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the confirmation method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to customize the text that we receive.

In the From Number field, Zapier gives a bunch of phone numbers you can use. You can either pick one number to always send from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will use a random number every time.

Then, click within Message, and it will bring up some alternatives. I would like to know everything possible if it's going to rain, including the possibility, max temperature, and summary, so we can choose all or as much as we desire and again click Continue.

Setting up Weather message Finally we get to evaluate if our Zap worked. At this moment everything ought to be configured, so click the Test & & Evaluation button and you need to get a sample text!

Keep in mind: If you pick a single From Number, you might be limited in how frequent you can get texts, so if you do not get it right away, that might be why. Setting random helps avoid that concern, however the the number isn't constant.

And as soon as you more than happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound amazing, but have you ever gone through a long period of time where you didn't print something, just to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Arrange by Zapier.

Picking Arrange by Zapier We can then choose a Trigger Event of Weekly and click Continue.

Setting Trigger Occasion as Every Week Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. Once set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like before ensures it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

As soon as connected, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you embed in Material. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: probably simply desire 1 so it does not squander ink and paper

Color or Grayscale: you'll want to clearly set this if you want color. The idea is to revitalize all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I selected color

The rest of the fields are optional, feel free to tailor to your preference.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to utilize the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Informs with Gmail

If we're looking for a job, it can be a pain to need to check out every job board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Luckily, job boards like Smashing Magazine and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To begin, let's develop a new Zap, and this time, search for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Like usual, now you can check the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL should be valid!

Checking the RSS feed Next, we require to pick what we wish to do with the new product. Because we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Out Email Next, you wish to check in to your account, similar to what we finished with Google Cloud Print. This must be your Google account that you use Gmail with.

Check in to Gmail Now when we customize our e-mail, we wish to consist of the following:

To: any place you desire these sent out to, probably the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, however a practical idea could be “& ldquo; New Job Alert: followed by choosing the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise consisting of all tokens you'll discover valuable consisting of the Title, Description, and Link

Configuring task alert e-mail Once you're done setting up, you can hit continue. Then, similar to before, click Test & & Evaluation, and you should receive your test email.

Test task alert e-mail Lastly if you're happy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you moving in the right instructions:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own material? Establish an RSS feed to immediately post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can actually do whatever you want. Though this is a premium function, you can set up some custom workflows based off of brand-new data Zapier sees or accept requests that you post to set off other automations.

What's your favorite Zap?

Love hearing new creative ways to use Zapier.

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Zapier Zendesk To Asana