Zapier Zenefits

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. On their own, they wear’& rsquo; t take much time. But they can accumulate, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API offered through Zapier to other app combinations giving you a lots of choices to link and develop effective workflows.

Especially, we're going to discover how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for brand-new tasks on Smashing Magazine's job board

While each of these tasks are small, they end up conserving you a lot of time. And if you're innovative, you can build on these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and develops powerful fully automated workflows. Whether it's automating sending an email or making sure that new post gets a tweet, we can remove the manual actions of mundane tasks to focus on other things that art important.

Each time you produce a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to offer a name to the workflow you create.Beginning with a Zapier account

Before we enter into setting up workflows, you'll need an account.

Registering for Zapier is free and you get 5 free Zaps to begin, so we do not have to stress over expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something easy. We're going to set up a Zap that will send us a text message if the weather condition forecasts rain.

To start, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the very first app we want to link. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Choosing the Weather by Zapier combination It will then ask you to select a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather as an event, it requires a bit of details to give us a tailored forecast. Particularly, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which just makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your telephone number belongs to you or that the phone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the confirmation technique at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier gives a bunch of contact number you can utilize. You can either choose one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will utilize a random number whenever.

Then, click inside of Message, and it will bring up some choices. I would like to know whatever possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can pick all or as much as we desire and again click Continue.

Configuring Weather condition message Lastly we get to check if our Zap worked. At this moment whatever must be set up, so click the Test & & Review button and you must get a sample text!

Note: If you pick a single From Number, you might be limited in how regular you can get texts, so if you do not get it right away, that might be why. Setting random helps avoid that problem, however the the number isn't constant.

And once you're happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound interesting, but have you ever gone through an extended period of time where you didn't print something, only to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Set up by Zapier.

Selecting Schedule by Zapier We can then choose a Trigger Event of Every Week and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. Once configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which similar to before makes certain it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Job as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

When linked, click Continue.

Now we can set up out print task. Here we'll wish to define what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Material Type: you'll want to set this depending on what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it does not waste ink and paper

Color or Monochrome: you'll want to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to personalize to your preference.

With our setup set, click Continue, and similar to previously, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you want to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're trying to find a job, it can be a discomfort to have to check out every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Thankfully, job boards like Smashing Publication and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is published.

To begin, let's produce a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL should be valid!

Evaluating the RSS feed Next, we need to choose what we want to finish with the new item. Since we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you want to check in to your account, comparable to what we finished with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we wish to consist of the following:

To: any place you desire these sent out to, probably the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, however a helpful concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise including all tokens you'll discover practical consisting of the Title, Description, and Link

Configuring job alert email Once you're done configuring, you can strike continue. Then, similar to in the past, click Test & & Evaluation, and you ought to receive your test e-mail.

Test job alert e-mail Lastly if you more than happy with the setup, switch on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you moving in the ideal instructions:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you write your own material? Establish an RSS feed to instantly post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can really do whatever you desire. Though this is a premium feature, you can establish some custom-made workflows based off of new information Zapier sees or accept demands that you publish to set off other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to utilize Zapier.

Share with me on Twitter!

Zapier Zenefits