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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. On their own, they don’& rsquo; t take much time. But they can accumulate, especially if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we finish with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API available through Zapier to other app integrations offering you a lots of options to connect and develop effective workflows.

Particularly, we're going to find out how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive emails for new jobs on Smashing Publication's job board

While each of these tasks are small, they wind up conserving you a lot of time. And if you're creative, you can build on these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops powerful fully automated workflows. Whether it's automating sending an e-mail or making certain that brand-new post gets a tweet, we can eliminate the manual steps of ordinary tasks to concentrate on other things that art important.

Each time you develop a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to offer a name to the workflow you create.Getting started with a Zapier account

Before we get into setting up workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 totally free Zaps to start, so we do not need to fret about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text message if the weather predicts rain.

To start, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the very first app we want to link. Since we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Choosing the Weather by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When selecting Weather condition as an event, it requires a little bit of info to provide us a tailored prediction. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your phone number comes from you or that the telephone number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the verification approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier provides a lot of phone numbers you can utilize. You can either choose one number to constantly send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will use a random number each time.

Then, click inside of Message, and it will bring up some options. I need to know everything possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can choose all or as much as we desire and once again click Continue.

Setting up Weather condition message Finally we get to test if our Zap worked. At this point everything ought to be set up, so click the Test & & Evaluation button and you should get a sample text!

Keep in mind: If you select a single From Number, you may be limited in how regular you can get texts, so if you do not get it immediately, that might be why. Setting random helps prevent that concern, but the the number isn't constant.

And when you more than happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through an extended period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Schedule by Zapier.

Picking Arrange by Zapier We can then select a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Every Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like in the past ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Task as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once connected, click Continue.

Now we can set up out print job. Here we'll wish to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Material Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it doesn't squander ink and paper

Color or Black and white: you'll want to explicitly set this if you want color. The concept is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to personalize to your liking.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print task in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print job If you want to use the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Informs with Gmail

If we're looking for a task, it can be a pain to need to go to every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Thankfully, task boards like Smashing Publication and a lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To get started, let's develop a new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can check the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL must stand!

Evaluating the RSS feed Next, we need to select what we want to make with the new product. Because we desire it emailed, we can choose our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to check in to your account, similar to what we made with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our email, we wish to include the following:

To: wherever you desire these sent to, probably the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but an useful idea could be “& ldquo; New Task Alert: followed by choosing the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise consisting of all tokens you'll find helpful including the Title, Description, and Link

Setting up task alert email Once you're done setting up, you can strike continue. Then, comparable to before, click Test & & Evaluation, and you must receive your test e-mail.

Test task alert email Finally if you enjoy with the setup, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you compose your own content? Establish an RSS feed to immediately publish a tweet with your new article

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you want. Though this is a premium feature, you can set up some customized workflows based off of brand-new information Zapier sees or accept demands that you publish to set off other automations.

What's your favorite Zap?

Love hearing brand-new creative methods to use Zapier.

Share with me on Twitter!

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