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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. On their own, they wear’& rsquo; t take much time. However they can add up, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API readily available through Zapier to other app combinations offering you a ton of choices to connect and develop powerful workflows.

Particularly, we're going to learn how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for brand-new jobs on Smashing Magazine's job board

While each of these tasks are small, they end up saving you a lot of time. And if you're creative, you can build upon these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops effective fully automated workflows. Whether it's automating sending out an email or making certain that brand-new article gets a tweet, we can eliminate the manual actions of mundane tasks to concentrate on other things that art important.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you develop.Getting going with a Zapier account

Before we get into establishing workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 free Zaps to start, so we do not need to stress over cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something basic. We're going to set up a Zap that will send us a text message if the weather condition anticipates rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the first app we want to link. Because we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Selecting the Weather by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When picking Weather as an event, it requires a little bit of information to give us a customized forecast. Particularly, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which merely makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your contact number comes from you or that the contact number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier gives a bunch of phone numbers you can use. You can either select one number to constantly send out from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will utilize a random number every time.

Then, click within Message, and it will bring up some options. I wish to know whatever possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can choose all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to check if our Zap worked. At this moment everything must be set up, so click the Test & & Evaluation button and you should get a sample text!

Note: If you pick a single From Number, you might be limited in how regular you can receive texts, so if you don't get it right away, that might be why. Setting random assists prevent that concern, but the the number isn't consistent.

And when you enjoy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through an extended period of time where you didn't print something, only to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Arrange by Zapier.

Choosing Arrange by Zapier We can then choose a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Each Week Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. Once configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which much like before makes certain it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Job as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely just desire 1 so it doesn't lose ink and paper

Color or Monochrome: you'll want to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so just printing black will not help the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to personalize to your liking.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to utilize the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Signals with Gmail

If we're looking for a job, it can be a discomfort to need to check out every task board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Luckily, task boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To get started, let's develop a new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we want to get in a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL should be valid!

Testing the RSS feed Next, we require to select what we wish to make with the brand-new product. Because we want it emailed, we can pick our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you want to check in to your account, comparable to what we finished with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we want to consist of the following:

To: wherever you want these sent out to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a handy idea might be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll discover handy consisting of the Title, Description, and Link

Configuring job alert e-mail Once you're done setting up, you can strike continue. Then, similar to before, click Test & & Evaluation, and you need to receive your test e-mail.

Test task alert e-mail Finally if you more than happy with the configuration, turn on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you relocating the best direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Issue information

Post RSS Items to Twitter: do you write your own material? Establish an RSS feed to automatically post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you desire. Though this is a premium function, you can set up some custom-made workflows based off of brand-new information Zapier sees or accept demands that you publish to trigger other automations.

What's your preferred Zap?

Love hearing new imaginative ways to utilize Zapier.

Show me on Twitter!

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