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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small tasks. By themselves, they wear’& rsquo; t take much time. But they can accumulate, particularly if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available through Zapier to other app integrations offering you a lots of alternatives to connect and build powerful workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get emails for brand-new jobs on Smashing Magazine's task board

While each of these tasks are little, they end up saving you a lot of time. And if you're imaginative, you can build on these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops effective fully automated workflows. Whether it's automating sending out an email or making sure that new post gets a tweet, we can eliminate the manual steps of ordinary tasks to focus on other things that art crucial.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you produce.Starting with a Zapier account

Before we enter establishing workflows, you'll need an account.

Signing up for Zapier is complimentary and you get 5 complimentary Zaps to begin, so we don't have to stress over cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text if the weather condition forecasts rain.

To get started, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the very first app we wish to connect. Because we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Choosing the Weather condition by Zapier integration It will then ask you to choose a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When picking Weather condition as an occasion, it requires a bit of details to provide us an individualized forecast. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which simply makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your contact number belongs to you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the confirmation approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier provides a lot of contact number you can use. You can either select one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will utilize a random number whenever.

Then, click inside of Message, and it will bring up some alternatives. I need to know everything possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can select all or as much as we want and again click Continue.

Setting up Weather condition message Finally we get to evaluate if our Zap worked. At this moment everything ought to be set up, so click the Test & & Review button and you should get a sample text!

Note: If you choose a single From Number, you might be restricted in how regular you can receive texts, so if you do not get it right now, that may be why. Setting random helps avoid that problem, but the the number isn't constant.

And as soon as you're happy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound amazing, but have you ever gone through an extended period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Schedule by Zapier.

Picking Arrange by Zapier We can then select a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like previously makes certain it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can set up out print job. Here we'll wish to define what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Content Type: you'll want to set this depending on what you embed in Content. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it does not lose ink and paper

Color or Black and white: you'll want to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to tailor to your preference.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're trying to find a task, it can be a discomfort to have to check out every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Luckily, job boards like Smashing Magazine and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is posted.

To start, let's create a new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this moment, we wish to get in a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL must be valid!

Evaluating the RSS feed Next, we require to choose what we wish to make with the brand-new item. Since we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Email Next, you want to check in to your account, comparable to what we made with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our email, we want to include the following:

To: wherever you desire these sent to, most likely the exact same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but a handy idea could be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover valuable consisting of the Title, Description, and Link

Configuring task alert email Once you're done configuring, you can strike continue. Then, comparable to previously, click Test & & Review, and you should receive your test email.

Test task alert email Lastly if you more than happy with the configuration, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the right instructions:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Concern details

Post RSS Items to Twitter: do you write your own material? Establish an RSS feed to automatically publish a tweet with your new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can actually do whatever you desire. Though this is a premium feature, you can set up some custom-made workflows based off of brand-new data Zapier sees or accept demands that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new innovative ways to utilize Zapier.

Show me on Twitter!

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