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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. By themselves, they wear’& rsquo; t take much time. However they can accumulate, especially if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available by means of Zapier to other app combinations offering you a ton of options to connect and build powerful workflows.

Particularly, we're going to find out how to do a couple of things:

Sending a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive e-mails for brand-new jobs on Smashing Magazine's task board

While each of these tasks are small, they wind up saving you a great deal of time. And if you're innovative, you can build upon these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops powerful totally automated workflows. Whether it's automating sending an e-mail or ensuring that new article gets a tweet, we can remove the manual actions of ordinary tasks to focus on other things that art crucial.

Each time you produce a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to offer a name to the workflow you produce.Starting with a Zapier account

Prior to we enter into setting up workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 complimentary Zaps to start, so we do not have to stress over cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text if the weather forecasts rain.

To begin, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to link. Considering that we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Picking the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When selecting Weather condition as an occasion, it requires a bit of details to give us a personalized forecast. Particularly, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which merely makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to verify that your phone number belongs to you or that the contact number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation approach at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to customize the text that we receive.

In the From Number field, Zapier offers a lot of telephone number you can utilize. You can either pick one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will use a random number each time.

Then, click inside of Message, and it will bring up some alternatives. I want to know everything possible if it's going to rain, consisting of the possibility, max temperature, and summary, so we can pick all or as much as we desire and once again click Continue.

Setting up Weather message Finally we get to evaluate if our Zap worked. At this moment everything ought to be set up, so click the Test & & Evaluation button and you ought to get a sample text!

Keep in mind: If you select a single From Number, you might be restricted in how regular you can receive texts, so if you do not get it right away, that may be why. Setting random assists avoid that concern, however the the number isn't constant.

And once you're happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and select Arrange by Zapier.

Selecting Arrange by Zapier We can then pick a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Every Week Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. As soon as configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which just like in the past ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Task as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably just desire 1 so it doesn't squander ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so only printing black won't help the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to personalize to your preference.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Signals with Gmail

If we're trying to find a job, it can be a discomfort to need to visit every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Luckily, task boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To start, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL needs to stand!

Evaluating the RSS feed Next, we need to choose what we want to do with the new product. Considering that we want it emailed, we can select our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you want to sign in to your account, similar to what we finished with Google Cloud Print. This should be your Google account that you use Gmail with.

Check in to Gmail Now when we personalize our email, we wish to include the following:

To: wherever you want these sent out to, most likely the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, but a helpful concept could be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll find useful consisting of the Title, Description, and Link

Setting up task alert email Once you're done setting up, you can strike continue. Then, similar to previously, click Test & & Evaluation, and you need to get your test e-mail.

Test job alert e-mail Lastly if you're happy with the configuration, switch on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you moving in the ideal direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you compose your own material? Set up an RSS feed to instantly post a tweet with your new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you desire. Though this is a premium feature, you can set up some custom-made workflows based off of brand-new information Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing new imaginative methods to use Zapier.

Show me on Twitter!

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