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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. By themselves, they don’& rsquo; t take much time. However they can build up, especially if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API offered via Zapier to other app integrations offering you a ton of options to link and construct effective workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive emails for brand-new jobs on Smashing Publication's job board

While each of these jobs are small, they end up conserving you a great deal of time. And if you're imaginative, you can build upon these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops powerful totally automated workflows. Whether it's automating sending an email or ensuring that new blog post gets a tweet, we can remove the manual actions of mundane tasks to concentrate on other things that art important.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you develop.Beginning with a Zapier account

Prior to we enter into establishing workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 totally free Zaps to start, so we do not have to worry about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something basic. We're going to establish a Zap that will send us a text message if the weather predicts rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to link. Since we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Choosing the Weather by Zapier combination It will then ask you to select a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When choosing Weather as an occasion, it requires a little bit of information to offer us a tailored forecast. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your phone number comes from you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the confirmation method at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this point the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier provides a bunch of phone numbers you can use. You can either select one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will use a random number each time.

Then, click inside of Message, and it will raise some options. I need to know whatever possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can select all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to test if our Zap worked. At this moment everything should be configured, so click the Test & & Review button and you should receive a sample text!

Keep in mind: If you pick a single From Number, you might be restricted in how frequent you can get texts, so if you do not get it right now, that might be why. Setting random helps avoid that issue, but the the number isn't constant.

And as soon as you're happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through an extended period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print job that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Arrange by Zapier.

Selecting Schedule by Zapier We can then pick a Trigger Occasion of Each week and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to before makes certain it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely just want 1 so it does not lose ink and paper

Color or Monochrome: you'll wish to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to personalize to your taste.

With our configuration set, click Continue, and similar to before, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print task If you want to utilize the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're searching for a job, it can be a pain to have to visit every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Fortunately, job boards like Smashing Magazine and a whole lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is posted.

To start, let's create a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Magazine, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can test the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL should be valid!

Checking the RSS feed Next, we need to select what we want to make with the new product. Since we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you want to check in to your account, similar to what we did with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our e-mail, we want to include the following:

To: wherever you want these sent to, probably the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a valuable concept might be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll find useful consisting of the Title, Description, and Link

Setting up job alert e-mail Once you're done setting up, you can strike continue. Then, comparable to before, click Test & & Evaluation, and you ought to get your test email.

Test job alert email Lastly if you more than happy with the setup, turn on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you relocating the right direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you compose your own material? Set up an RSS feed to immediately publish a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you desire. Though this is a premium feature, you can set up some customized workflows based off of new information Zapier sees or accept requests that you post to activate other automations.

What's your preferred Zap?

Love hearing new imaginative ways to use Zapier.

Share with me on Twitter!

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