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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small tasks. By themselves, they don’& rsquo; t take much time. But they can add up, especially if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API offered via Zapier to other app integrations offering you a ton of alternatives to link and build powerful workflows.

Particularly, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive e-mails for new tasks on Smashing Publication's task board

While each of these tasks are small, they end up saving you a great deal of time. And if you're creative, you can build on these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and constructs effective totally automated workflows. Whether it's automating sending an email or making sure that new post gets a tweet, we can eliminate the manual steps of mundane tasks to concentrate on other things that art crucial.

Each time you produce a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you produce.Starting with a Zapier account

Before we enter into establishing workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 complimentary Zaps to begin, so we don't have to worry about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to set up a Zap that will send us a text message if the weather anticipates rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the first app we want to connect. Since we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and select Weather condition by Zapier. Selecting the Weather by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When selecting Weather as an event, it needs a bit of info to give us a personalized forecast. Especially, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which just ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your contact number comes from you or that the telephone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the confirmation approach at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier gives a lot of telephone number you can use. You can either select one number to constantly send from, which you can establish as a contact so you know it's Zapier, or you can select Random, which will use a random number each time.

Then, click within Message, and it will raise some options. I wish to know everything possible if it's going to rain, including the likelihood, max temperature, and summary, so we can pick all or as much as we want and once again click Continue.

Configuring Weather message Finally we get to evaluate if our Zap worked. At this moment everything ought to be set up, so click the Test & & Review button and you ought to receive a sample text!

Keep in mind: If you select a single From Number, you may be restricted in how frequent you can receive texts, so if you don't get it right away, that may be why. Setting random helps avoid that concern, however the the number isn't consistent.

And as soon as you're happy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound amazing, but have you ever gone through an extended period of time where you didn't print something, only to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Set up by Zapier.

Picking Arrange by Zapier We can then select a Trigger Event of Every Week and click Continue.

Setting Trigger Event as Every Week Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. When set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like in the past makes sure it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once connected, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you set in Material. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply desire 1 so it doesn't squander ink and paper

Color or Monochrome: you'll wish to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to personalize to your taste.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Alerts with Gmail

If we're trying to find a job, it can be a discomfort to have to go to every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Thankfully, task boards like Smashing Magazine and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To get going, let's develop a new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can evaluate the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL must be valid!

Checking the RSS feed Next, we need to choose what we want to do with the brand-new item. Considering that we desire it emailed, we can pick our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to sign in to your account, similar to what we finished with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our e-mail, we wish to include the following:

To: anywhere you desire these sent to, probably the exact same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, however a handy concept could be “& ldquo; New Job Alert: followed by choosing the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise including all tokens you'll discover helpful consisting of the Title, Description, and Link

Setting up task notification email Once you're done configuring, you can hit continue. Then, similar to previously, click Test & & Review, and you must receive your test e-mail.

Test task alert e-mail Lastly if you enjoy with the configuration, switch on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you moving in the right direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you write your own material? Establish an RSS feed to automatically publish a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you want. Though this is a premium function, you can set up some customized workflows based off of new information Zapier sees or accept demands that you post to activate other automations.

What's your preferred Zap?

Love hearing new imaginative ways to utilize Zapier.

Share with me on Twitter!

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