Zapiers Chrome Extension

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little tasks. On their own, they wear’& rsquo; t take much time. However they can accumulate, especially if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API offered via Zapier to other app combinations giving you a lots of options to connect and build powerful workflows.

Particularly, we're going to discover how to do a couple of things:

Sending out a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get e-mails for new jobs on Smashing Magazine's task board

While each of these jobs are small, they wind up saving you a lot of time. And if you're creative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and constructs effective totally automated workflows. Whether it's automating sending out an email or making sure that brand-new blog post gets a tweet, we can get rid of the manual steps of mundane jobs to focus on other things that art important.

Each time you produce a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you develop.Beginning with a Zapier account

Prior to we get into establishing workflows, you'll require an account.

Signing up for Zapier is complimentary and you get 5 totally free Zaps to begin, so we don't have to stress over cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To start, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the first app we wish to connect. Since we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Picking the Weather by Zapier combination It will then ask you to choose a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather as an event, it requires a bit of info to give us a personalized forecast. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which merely makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your telephone number belongs to you or that the telephone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the confirmation technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a lot of telephone number you can use. You can either select one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will utilize a random number whenever.

Then, click inside of Message, and it will raise some alternatives. I would like to know whatever possible if it's going to rain, including the likelihood, max temperature level, and summary, so we can pick all or as much as we desire and once again click Continue.

Setting up Weather message Lastly we get to evaluate if our Zap worked. At this point everything should be configured, so click the Test & & Evaluation button and you need to receive a sample text!

Keep in mind: If you select a single From Number, you may be restricted in how frequent you can receive texts, so if you do not get it right away, that might be why. Setting random assists prevent that issue, but the the number isn't constant.

And as soon as you enjoy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound exciting, however have you ever gone through a long period of time where you didn't print something, only to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Arrange by Zapier.

Choosing Arrange by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Event as Weekly Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. When set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which much like previously makes certain it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Job as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can set up out print task. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending upon what you embed in Content. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: probably simply want 1 so it does not squander ink and paper

Color or Monochrome: you'll want to clearly set this if you desire color. The idea is to refresh all of the ink cartridges, so only printing black won't help the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to personalize to your preference.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you want to use the same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Notifies with Gmail

If we're searching for a task, it can be a pain to need to check out every task board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Fortunately, task boards like Smashing Publication and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is published.

To get started, let's develop a new Zap, and this time, look for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can test the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL should stand!

Evaluating the RSS feed Next, we require to choose what we want to finish with the new item. Since we desire it emailed, we can choose our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Out Email Next, you wish to check in to your account, comparable to what we finished with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we tailor our email, we wish to include the following:

To: wherever you want these sent out to, most likely the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, but an useful idea could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise including all tokens you'll find handy including the Title, Description, and Link

Configuring job notification e-mail Once you're done configuring, you can strike continue. Then, comparable to before, click Test & & Evaluation, and you must receive your test email.

Test job alert e-mail Finally if you enjoy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you moving in the ideal instructions:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you compose your own content? Establish an RSS feed to automatically publish a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you desire. Though this is a premium function, you can establish some customized workflows based off of brand-new data Zapier sees or accept demands that you publish to trigger other automations.

What's your preferred Zap?

Love hearing brand-new creative methods to use Zapier.

Show me on Twitter!

Zapiers Chrome Extension