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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little tasks. By themselves, they wear’& rsquo; t take much time. But they can add up, specifically if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API readily available via Zapier to other app combinations giving you a lots of options to connect and develop effective workflows.

Especially, we're going to discover how to do a couple of things:

Sending out a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for new tasks on Smashing Magazine's job board

While each of these tasks are small, they end up conserving you a lot of time. And if you're creative, you can build on these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops effective totally automated workflows. Whether it's automating sending out an e-mail or ensuring that brand-new blog post gets a tweet, we can eliminate the manual actions of mundane tasks to concentrate on other things that art crucial.

Each time you develop a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to provide a name to the workflow you produce.Getting started with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Registering for Zapier is totally free and you get 5 totally free Zaps to start, so we don't need to fret about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to set up a Zap that will send us a text if the weather predicts rain.

To get going, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we wish to connect. Given that we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and select Weather by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When selecting Weather condition as an event, it needs a bit of information to provide us a personalized prediction. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your telephone number belongs to you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the verification method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier gives a lot of telephone number you can utilize. You can either choose one number to constantly send out from, which you can set up as a contact so you know it's Zapier, or you can select Random, which will utilize a random number each time.

Then, click inside of Message, and it will raise some choices. I wish to know everything possible if it's going to rain, consisting of the probability, max temperature, and summary, so we can select all or as much as we desire and again click Continue.

Configuring Weather condition message Lastly we get to test if our Zap worked. At this moment whatever must be set up, so click the Test & & Review button and you should get a sample text!

Keep in mind: If you select a single From Number, you might be restricted in how frequent you can get texts, so if you do not get it immediately, that might be why. Setting random helps prevent that issue, however the the number isn't constant.

And once you're happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, however have you ever gone through a long period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Arrange by Zapier.

Choosing Arrange by Zapier We can then pick a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Each Week Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. Once set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like previously makes certain it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Job as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When linked, click Continue.

Now we can set up out print task. Here we'll wish to specify what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending on what you embed in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: most likely just desire 1 so it doesn't lose ink and paper

Color or Monochrome: you'll want to clearly set this if you want color. The concept is to revitalize all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to tailor to your liking.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Notifies with Gmail

If we're trying to find a task, it can be a discomfort to need to check out every job board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Luckily, task boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is published.

To begin, let's create a new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to enter a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Magazine, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Activates A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as usual, now you can evaluate the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL must be valid!

Evaluating the RSS feed Next, we need to choose what we want to do with the brand-new product. Considering that we desire it emailed, we can pick our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you wish to check in to your account, comparable to what we finished with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we customize our email, we wish to include the following:

To: any place you want these sent to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, but a valuable idea could be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll discover handy consisting of the Title, Description, and Link

Configuring task alert email Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Evaluation, and you must get your test e-mail.

Test job alert e-mail Finally if you more than happy with the setup, turn on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you relocating the ideal direction:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to automatically publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you want. Though this is a premium feature, you can set up some customized workflows based off of new data Zapier sees or accept requests that you post to activate other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to utilize Zapier.

Show me on Twitter!

Zapiers Core Features For Free