Zapiers Google Tasks

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small jobs. By themselves, they wear’& rsquo; t take much time. But they can accumulate, especially if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we finish with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API available via Zapier to other app combinations giving you a lots of options to link and construct powerful workflows.

Especially, we're going to discover how to do a couple of things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive emails for new jobs on Smashing Publication's job board

While each of these tasks are small, they end up saving you a great deal of time. And if you're imaginative, you can build upon these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and constructs effective completely automated workflows. Whether it's automating sending out an e-mail or ensuring that new post gets a tweet, we can remove the manual actions of mundane tasks to concentrate on other things that art crucial.

Each time you create a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you produce.Beginning with a Zapier account

Before we get into setting up workflows, you'll require an account.

Signing up for Zapier is complimentary and you get 5 free Zaps to start, so we do not have to stress over expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to set up a Zap that will send us a text message if the weather condition forecasts rain.

To begin, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the first app we want to connect. Considering that we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Choosing the Weather condition by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When choosing Weather as an occasion, it requires a bit of information to offer us a tailored prediction. Especially, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which merely ensures it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your phone number comes from you or that the phone number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and pick Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a bunch of contact number you can utilize. You can either choose one number to always send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will utilize a random number every time.

Then, click within Message, and it will bring up some options. I would like to know everything possible if it's going to rain, including the possibility, max temperature level, and summary, so we can select all or as much as we want and again click Continue.

Setting up Weather condition message Finally we get to check if our Zap worked. At this moment whatever must be configured, so click the Test & & Review button and you should get a sample text!

Keep in mind: If you choose a single From Number, you might be restricted in how regular you can receive texts, so if you do not get it immediately, that may be why. Setting random assists prevent that problem, however the the number isn't consistent.

And as soon as you more than happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound exciting, but have you ever gone through a long period of time where you didn't print something, just to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and select Set up by Zapier.

Choosing Set Up by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Every Week Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to previously makes sure it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Task as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print job. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you embed in Content. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably just desire 1 so it does not squander ink and paper

Color or Monochrome: you'll wish to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so only printing black will not help the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to tailor to your liking.

With our setup set, click Continue, and similar to previously, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you wish to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Informs with Gmail

If we're searching for a task, it can be a pain to have to visit every job board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Thankfully, task boards like Smashing Publication and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is published.

To get started, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites offer. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can check the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL ought to be valid!

Checking the RSS feed Next, we require to choose what we want to finish with the new item. Since we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Email Next, you wish to check in to your account, similar to what we made with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we customize our email, we wish to include the following:

To: anywhere you want these sent to, most likely the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, but an useful concept could be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise including all tokens you'll discover helpful consisting of the Title, Description, and Link

Setting up job notice email Once you're done setting up, you can strike continue. Then, comparable to in the past, click Test & & Review, and you must get your test email.

Test task alert email Lastly if you more than happy with the configuration, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you relocating the best instructions:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem information

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to automatically publish a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can really do whatever you want. Though this is a premium function, you can establish some customized workflows based off of new information Zapier sees or accept requests that you publish to set off other automations.

What's your favorite Zap?

Love hearing brand-new creative ways to utilize Zapier.

Share with me on Twitter!

Zapiers Google Tasks