Zapiness

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. On their own, they don’& rsquo; t take much time. But they can add up, especially if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API readily available through Zapier to other app combinations giving you a ton of choices to link and develop powerful workflows.

Especially, we're going to learn how to do a couple of things:

Sending a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive e-mails for brand-new tasks on Smashing Magazine's task board

While each of these tasks are little, they wind up saving you a lot of time. And if you're creative, you can build upon these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and develops powerful completely automated workflows. Whether it's automating sending out an e-mail or making certain that new post gets a tweet, we can remove the manual actions of ordinary tasks to concentrate on other things that art essential.

Each time you produce a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you produce.Beginning with a Zapier account

Prior to we get into setting up workflows, you'll need an account.

Registering for Zapier is free and you get 5 free Zaps to begin, so we don't need to stress over cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text message if the weather condition predicts rain.

To start, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we wish to link. Because we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather by Zapier. Picking the Weather by Zapier combination It will then ask you to pick a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When picking Weather condition as an event, it requires a little bit of info to provide us a customized forecast. Especially, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which just makes certain it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your contact number belongs to you or that the telephone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the confirmation technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to tailor the text that we get.

In the From Number field, Zapier gives a bunch of phone numbers you can use. You can either select one number to constantly send from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will use a random number whenever.

Then, click within Message, and it will bring up some alternatives. I want to know whatever possible if it's going to rain, including the possibility, max temperature, and summary, so we can choose all or as much as we desire and again click Continue.

Configuring Weather condition message Finally we get to check if our Zap worked. At this point everything need to be configured, so click the Test & & Evaluation button and you ought to receive a sample text!

Keep in mind: If you select a single From Number, you may be restricted in how frequent you can receive texts, so if you don't get it immediately, that might be why. Setting random helps prevent that problem, however the the number isn't constant.

And when you're happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound interesting, however have you ever gone through an extended period of time where you didn't print something, just to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this configured with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and choose Set up by Zapier.

Picking Schedule by Zapier We can then choose a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Every Week Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. When configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like in the past ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Task as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When connected, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending on what you set in Material. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: most likely just desire 1 so it doesn't lose ink and paper

Color or Black and white: you'll wish to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I selected color

The rest of the fields are optional, feel free to customize to your liking.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Informs with Gmail

If we're trying to find a job, it can be a pain to have to go to every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Luckily, task boards like Smashing Magazine and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is posted.

To get going, let's create a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Triggers A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL ought to stand!

Evaluating the RSS feed Next, we require to pick what we wish to do with the new product. Since we want it emailed, we can select our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Out Email Next, you want to sign in to your account, comparable to what we finished with Google Cloud Print. This should be your Google account that you use Gmail with.

Check in to Gmail Now when we customize our email, we wish to consist of the following:

To: wherever you want these sent to, most likely the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but a practical concept might be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll find valuable consisting of the Title, Description, and Link

Configuring job notification e-mail Once you're done setting up, you can hit continue. Then, similar to previously, click Test & & Evaluation, and you should get your test email.

Test task alert email Finally if you're happy with the configuration, turn on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you relocating the right direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to automatically publish a tweet with your new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can really do whatever you want. Though this is a premium feature, you can establish some custom workflows based off of brand-new information Zapier sees or accept demands that you publish to trigger other automations.

What's your preferred Zap?

Love hearing brand-new creative methods to utilize Zapier.

Share with me on Twitter!

Zapiness