Zapio Technologies

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small tasks. On their own, they put on’& rsquo; t take much time. But they can build up, particularly if you think about that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API offered by means of Zapier to other app integrations offering you a lots of options to link and build powerful workflows.

Particularly, we're going to find out how to do a couple of things:

Sending a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Get e-mails for brand-new jobs on Smashing Magazine's task board

While each of these jobs are small, they wind up saving you a great deal of time. And if you're creative, you can build upon these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and builds powerful completely automated workflows. Whether it's automating sending an e-mail or ensuring that new post gets a tweet, we can get rid of the manual steps of ordinary jobs to focus on other things that art important.

Each time you produce a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you produce.Beginning with a Zapier account

Before we get into establishing workflows, you'll need an account.

Signing up for Zapier is complimentary and you get 5 totally free Zaps to start, so we do not have to stress over expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something simple. We're going to set up a Zap that will send us a text if the weather forecasts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the first app we want to connect. Given that we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Choosing the Weather condition by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather condition as an occasion, it requires a bit of information to provide us a customized forecast. Particularly, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which simply makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your phone number belongs to you or that the contact number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier gives a bunch of contact number you can utilize. You can either select one number to always send from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will use a random number every time.

Then, click inside of Message, and it will bring up some choices. I want to know everything possible if it's going to rain, including the possibility, max temperature level, and summary, so we can pick all or as much as we desire and once again click Continue.

Configuring Weather condition message Finally we get to check if our Zap worked. At this point everything ought to be set up, so click the Test & & Evaluation button and you must receive a sample text!

Keep in mind: If you pick a single From Number, you might be restricted in how regular you can get texts, so if you do not get it immediately, that may be why. Setting random assists avoid that problem, however the the number isn't consistent.

And when you're happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound amazing, however have you ever gone through a long period of time where you didn't print something, just to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and select Schedule by Zapier.

Choosing Set Up by Zapier We can then select a Trigger Occasion of Each week and click Continue.

Setting Trigger Event as Each Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. Once configured, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which similar to previously makes certain it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

As soon as linked, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll want to set this depending on what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: probably just desire 1 so it doesn't squander ink and paper

Color or Grayscale: you'll wish to explicitly set this if you want color. The concept is to refresh all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to personalize to your liking.

With our setup set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print job If you wish to use the exact same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Alerts with Gmail

If we're searching for a job, it can be a pain to need to check out every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Thankfully, job boards like Smashing Publication and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To start, let's develop a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as typical, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL needs to be valid!

Testing the RSS feed Next, we need to pick what we want to do with the brand-new product. Considering that we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Email Next, you want to sign in to your account, comparable to what we did with Google Cloud Print. This should be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our email, we want to consist of the following:

To: any place you want these sent out to, most likely the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a valuable concept could be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll find helpful including the Title, Description, and Link

Setting up task notification email Once you're done configuring, you can hit continue. Then, comparable to before, click Test & & Review, and you should receive your test email.

Test job alert e-mail Lastly if you enjoy with the configuration, turn on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you relocating the ideal instructions:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to automatically publish a tweet with your new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can actually do whatever you desire. Though this is a premium feature, you can establish some custom-made workflows based off of new data Zapier sees or accept demands that you post to trigger other automations.

What's your favorite Zap?

Love hearing new innovative methods to utilize Zapier.

Show me on Twitter!

Zapio Technologies