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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. By themselves, they wear’& rsquo; t take much time. However they can build up, especially if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API available through Zapier to other app integrations providing you a ton of options to link and develop powerful workflows.

Especially, we're going to discover how to do a couple of things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get e-mails for brand-new jobs on Smashing Publication's job board

While each of these tasks are small, they end up conserving you a lot of time. And if you're innovative, you can build upon these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops effective fully automated workflows. Whether it's automating sending an e-mail or making sure that brand-new post gets a tweet, we can eliminate the manual actions of mundane tasks to concentrate on other things that art crucial.

Each time you produce a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to provide a name to the workflow you produce.Beginning with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 free Zaps to start, so we do not need to fret about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text if the weather condition predicts rain.

To start, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the first app we wish to connect. Given that we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Choosing the Weather by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When selecting Weather condition as an event, it requires a little bit of information to offer us an individualized prediction. Especially, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which just makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your telephone number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the verification approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier offers a bunch of contact number you can utilize. You can either choose one number to always send from, which you can set up as a contact so you know it's Zapier, or you can pick Random, which will utilize a random number every time.

Then, click inside of Message, and it will bring up some options. I need to know whatever possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can select all or as much as we desire and once again click Continue.

Setting up Weather condition message Finally we get to check if our Zap worked. At this point whatever must be configured, so click the Test & & Evaluation button and you ought to receive a sample text!

Note: If you select a single From Number, you might be restricted in how frequent you can get texts, so if you do not get it immediately, that may be why. Setting random assists avoid that issue, but the the number isn't consistent.

And when you enjoy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is predicting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound amazing, but have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Set up by Zapier.

Choosing Set Up by Zapier We can then pick a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Every Week Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to previously ensures it's working correctly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Job as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as linked, click Continue.

Now we can set up out print task. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending upon what you embed in Material. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: most likely just want 1 so it doesn't squander ink and paper

Color or Black and white: you'll wish to explicitly set this if you want color. The idea is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to customize to your liking.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Signals with Gmail

If we're looking for a task, it can be a pain to have to go to every task board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Luckily, job boards like Smashing Magazine and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is published.

To get going, let's create a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL needs to stand!

Checking the RSS feed Next, we need to select what we want to make with the new item. Considering that we want it emailed, we can select our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you wish to sign in to your account, comparable to what we made with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we tailor our e-mail, we wish to include the following:

To: any place you want these sent to, most likely the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however an useful idea could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll find handy consisting of the Title, Description, and Link

Setting up job alert e-mail Once you're done setting up, you can strike continue. Then, similar to previously, click Test & & Evaluation, and you need to receive your test e-mail.

Test job alert e-mail Lastly if you more than happy with the setup, switch on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you moving in the best direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you write your own material? Establish an RSS feed to immediately post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you want. Though this is a premium feature, you can set up some custom-made workflows based off of new information Zapier sees or accept requests that you post to set off other automations.

What's your favorite Zap?

Love hearing new creative methods to use Zapier.

Show me on Twitter!

Zapio Technologies Dubai