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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. By themselves, they don’& rsquo; t take much time. However they can build up, specifically if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API offered by means of Zapier to other app integrations giving you a lots of options to link and construct powerful workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for new tasks on Smashing Publication's job board

While each of these tasks are small, they end up saving you a great deal of time. And if you're creative, you can build upon these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you enjoy and develops effective fully automated workflows. Whether it's automating sending out an email or making certain that brand-new article gets a tweet, we can get rid of the manual actions of mundane tasks to focus on other things that art crucial.

Each time you produce a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to offer a name to the workflow you develop.Starting with a Zapier account

Prior to we get into setting up workflows, you'll require an account.

Signing up for Zapier is free and you get 5 totally free Zaps to begin, so we do not need to stress over cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text if the weather condition forecasts rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we wish to connect. Given that we're going to base our Zap on the weather, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Choosing the Weather by Zapier integration It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When selecting Weather condition as an event, it needs a little bit of info to give us a personalized forecast. Especially, it needs your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which simply makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your contact number belongs to you or that the contact number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier offers a lot of contact number you can use. You can either choose one number to always send from, which you can establish as a contact so you know it's Zapier, or you can select Random, which will use a random number each time.

Then, click within Message, and it will bring up some options. I need to know whatever possible if it's going to rain, consisting of the probability, max temperature level, and summary, so we can select all or as much as we want and again click Continue.

Setting up Weather message Lastly we get to test if our Zap worked. At this point whatever need to be configured, so click the Test & & Review button and you ought to get a sample text!

Keep in mind: If you pick a single From Number, you might be limited in how frequent you can get texts, so if you don't get it right now, that may be why. Setting random helps avoid that problem, however the the number isn't consistent.

And once you more than happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through a long period of time where you didn't print something, just to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink good and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this set up with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Schedule by Zapier.

Choosing Set Up by Zapier We can then choose a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Each Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a brand-new week. As soon as set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like in the past makes certain it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

Once connected, click Continue.

Now we can set up out print job. Here we'll wish to specify what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it does not squander ink and paper

Color or Grayscale: you'll want to clearly set this if you want color. The idea is to refresh all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to customize to your taste.

With our setup set, click Continue, and similar to previously, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Signals with Gmail

If we're looking for a job, it can be a pain to need to go to every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Luckily, task boards like Smashing Magazine and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is posted.

To get started, let's develop a brand-new Zap, and this time, search for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to get in a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Activates A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like usual, now you can test the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL should stand!

Checking the RSS feed Next, we require to pick what we wish to finish with the brand-new product. Given that we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Email Next, you wish to check in to your account, similar to what we finished with Google Cloud Print. This should be your Google account that you use Gmail with.

Check in to Gmail Now when we customize our email, we want to consist of the following:

To: any place you want these sent to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however a helpful idea might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll find helpful including the Title, Description, and Link

Setting up task notice e-mail Once you're done configuring, you can strike continue. Then, similar to before, click Test & & Review, and you need to receive your test e-mail.

Test job alert email Finally if you more than happy with the setup, turn on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you moving in the right direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you compose your own content? Establish an RSS feed to automatically publish a tweet with your new post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you desire. Though this is a premium function, you can establish some custom-made workflows based off of new data Zapier sees or accept demands that you publish to trigger other automations.

What's your preferred Zap?

Love hearing new innovative ways to utilize Zapier.

Show me on Twitter!

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