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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. By themselves, they wear’& rsquo; t take much time. However they can accumulate, specifically if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we finish with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API available through Zapier to other app combinations offering you a lots of options to connect and build powerful workflows.

Particularly, we're going to find out how to do a few things:

Sending a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for new tasks on Smashing Magazine's job board

While each of these tasks are little, they wind up conserving you a lot of time. And if you're creative, you can build on these workflows to tailor a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and develops powerful completely automated workflows. Whether it's automating sending an email or making sure that new blog post gets a tweet, we can eliminate the manual steps of ordinary tasks to focus on other things that art important.

Each time you create a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to offer a name to the workflow you develop.Getting started with a Zapier account

Before we enter setting up workflows, you'll need an account.

Registering for Zapier is complimentary and you get 5 totally free Zaps to begin, so we don't need to worry about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something simple. We're going to establish a Zap that will send us a text message if the weather condition anticipates rain.

To begin, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the first app we wish to connect. Since we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to pick a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather as an occasion, it requires a bit of info to give us a customized forecast. Particularly, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which just makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to verify that your phone number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a lot of telephone number you can utilize. You can either pick one number to always send out from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will use a random number every time.

Then, click within Message, and it will raise some choices. I need to know everything possible if it's going to rain, consisting of the probability, max temperature, and summary, so we can pick all or as much as we desire and again click Continue.

Setting up Weather condition message Finally we get to evaluate if our Zap worked. At this point everything ought to be configured, so click the Test & & Evaluation button and you ought to receive a sample text!

Note: If you pick a single From Number, you may be limited in how regular you can get texts, so if you do not get it immediately, that may be why. Setting random helps prevent that concern, but the the number isn't consistent.

And as soon as you're happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound amazing, but have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and choose Set up by Zapier.

Picking Set Up by Zapier We can then pick a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Weekly Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. Once configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which similar to previously makes certain it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can configure out print job. Here we'll wish to define what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it needs to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: probably just want 1 so it does not waste ink and paper

Color or Monochrome: you'll wish to explicitly set this if you desire color. The idea is to revitalize all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to personalize to your preference.

With our configuration set, click Continue, and similar to before, we can click Test to see our print task in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print job If you wish to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Notifies with Gmail

If we're trying to find a task, it can be a pain to have to go to every task board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Luckily, job boards like Smashing Publication and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is published.

To get started, let's create a new Zap, and this time, look for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Triggers A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can evaluate the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL should be valid!

Checking the RSS feed Next, we require to choose what we wish to finish with the new item. Because we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you wish to sign in to your account, comparable to what we finished with Google Cloud Print. This need to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our e-mail, we want to include the following:

To: wherever you desire these sent out to, probably the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, but a helpful idea might be “& ldquo; New Job Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll find helpful consisting of the Title, Description, and Link

Setting up job notification email Once you're done setting up, you can strike continue. Then, similar to in the past, click Test & & Review, and you need to receive your test email.

Test job alert e-mail Finally if you enjoy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you relocating the ideal instructions:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you write your own content? Establish an RSS feed to instantly publish a tweet with your new article

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you want. Though this is a premium feature, you can establish some custom-made workflows based off of brand-new information Zapier sees or accept requests that you publish to set off other automations.

What's your preferred Zap?

Love hearing brand-new creative ways to use Zapier.

Share with me on Twitter!

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