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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small jobs. By themselves, they wear’& rsquo; t take much time. However they can add up, particularly if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API readily available via Zapier to other app combinations giving you a ton of alternatives to link and build effective workflows.

Especially, we're going to discover how to do a couple of things:

Sending a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for new tasks on Smashing Magazine's job board

While each of these jobs are little, they wind up conserving you a lot of time. And if you're imaginative, you can build on these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and constructs effective fully automated workflows. Whether it's automating sending out an email or ensuring that brand-new blog post gets a tweet, we can get rid of the manual actions of ordinary jobs to concentrate on other things that art important.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to give a name to the workflow you create.Getting started with a Zapier account

Before we enter setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 totally free Zaps to start, so we don't need to fret about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text if the weather predicts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we want to link. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and choose Weather by Zapier. Picking the Weather condition by Zapier integration It will then ask you to pick a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When selecting Weather as an occasion, it requires a bit of information to provide us a tailored prediction. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to confirm that your contact number belongs to you or that the contact number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification approach at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this point the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier gives a lot of telephone number you can utilize. You can either pick one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will use a random number every time.

Then, click inside of Message, and it will bring up some choices. I want to know whatever possible if it's going to rain, consisting of the probability, max temperature, and summary, so we can choose all or as much as we want and again click Continue.

Setting up Weather message Lastly we get to evaluate if our Zap worked. At this moment everything must be configured, so click the Test & & Evaluation button and you must get a sample text!

Note: If you choose a single From Number, you may be restricted in how frequent you can receive texts, so if you don't get it right away, that may be why. Setting random assists prevent that concern, however the the number isn't constant.

And as soon as you're happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through a long period of time where you didn't print something, only to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Set up by Zapier.

Selecting Arrange by Zapier We can then pick a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. As soon as configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like in the past ensures it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Task as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print task. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: probably simply want 1 so it does not lose ink and paper

Color or Grayscale: you'll want to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I selected color

The rest of the fields are optional, feel free to customize to your liking.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Signals with Gmail

If we're trying to find a task, it can be a discomfort to need to go to every job board every day (or every hour, am I right?). However we can automate this process when the task board supports it.

Luckily, job boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To start, let's produce a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Activates A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can evaluate the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL must stand!

Evaluating the RSS feed Next, we need to choose what we wish to finish with the new product. Considering that we want it emailed, we can pick our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Out Email Next, you wish to check in to your account, similar to what we did with Google Cloud Print. This should be your Google account that you use Gmail with.

Check in to Gmail Now when we personalize our e-mail, we wish to include the following:

To: wherever you desire these sent out to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, however a helpful concept might be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would recommend consisting of all tokens you'll find helpful consisting of the Title, Description, and Link

Configuring task notification e-mail Once you're done setting up, you can strike continue. Then, similar to before, click Test & & Evaluation, and you should receive your test e-mail.

Test task alert email Finally if you're happy with the configuration, switch on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the right direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you write your own content? Establish an RSS feed to automatically post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium feature, you can set up some custom-made workflows based off of brand-new data Zapier sees or accept demands that you publish to set off other automations.

What's your preferred Zap?

Love hearing new creative methods to utilize Zapier.

Show me on Twitter!

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