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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. By themselves, they put on’& rsquo; t take much time. But they can add up, particularly if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API available through Zapier to other app integrations giving you a ton of options to link and develop effective workflows.

Especially, we're going to find out how to do a couple of things:

Sending a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive e-mails for new tasks on Smashing Magazine's job board

While each of these tasks are little, they wind up conserving you a great deal of time. And if you're creative, you can build upon these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops powerful totally automated workflows. Whether it's automating sending out an e-mail or making sure that brand-new post gets a tweet, we can get rid of the manual actions of mundane tasks to concentrate on other things that art crucial.

Each time you produce a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to offer a name to the workflow you produce.Getting going with a Zapier account

Before we enter into setting up workflows, you'll require an account.

Signing up for Zapier is complimentary and you get 5 free Zaps to start, so we don't need to stress over cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text if the weather predicts rain.

To get started, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to link. Because we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Picking the Weather by Zapier integration It will then ask you to select a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When picking Weather condition as an event, it requires a little bit of information to give us a tailored prediction. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which just makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to verify that your telephone number comes from you or that the phone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this moment the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier gives a lot of telephone number you can use. You can either select one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can pick Random, which will use a random number each time.

Then, click inside of Message, and it will raise some choices. I would like to know everything possible if it's going to rain, including the probability, max temperature, and summary, so we can choose all or as much as we want and again click Continue.

Configuring Weather message Lastly we get to test if our Zap worked. At this point whatever must be set up, so click the Test & & Evaluation button and you ought to receive a sample text!

Keep in mind: If you select a single From Number, you may be limited in how frequent you can get texts, so if you do not get it right away, that might be why. Setting random assists avoid that problem, but the the number isn't consistent.

And as soon as you're happy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one does not sound interesting, however have you ever gone through an extended period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Set up by Zapier.

Choosing Arrange by Zapier We can then select a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Each Week Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. Once set up, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which similar to before makes sure it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Selecting Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Task as Action Event At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Material. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: probably just desire 1 so it doesn't waste ink and paper

Color or Black and white: you'll want to explicitly set this if you desire color. The idea is to refresh all of the ink cartridges, so only printing black will not help the color ink, so in my case, I chose color

The remainder of the fields are optional, do not hesitate to tailor to your taste.

With our setup set, click Continue, and similar to before, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you wish to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Notifies with Gmail

If we're searching for a task, it can be a pain to need to go to every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Luckily, job boards like Smashing Publication and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To begin, let's create a new Zap, and this time, search for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Activates A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like normal, now you can evaluate the trigger to make certain it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL ought to stand!

Testing the RSS feed Next, we require to choose what we want to finish with the brand-new product. Given that we want it emailed, we can select our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Out Email Next, you want to check in to your account, similar to what we made with Google Cloud Print. This must be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our email, we want to consist of the following:

To: any place you desire these sent to, most likely the same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however an useful concept could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise consisting of all tokens you'll discover valuable consisting of the Title, Description, and Link

Setting up job notification email Once you're done configuring, you can strike continue. Then, similar to before, click Test & & Review, and you should receive your test e-mail.

Test job alert e-mail Finally if you're happy with the configuration, switch on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you relocating the ideal instructions:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Issue details

Post RSS Products to Twitter: do you compose your own material? Set up an RSS feed to immediately post a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can actually do whatever you want. Though this is a premium function, you can establish some custom workflows based off of new data Zapier sees or accept demands that you post to activate other automations.

What's your favorite Zap?

Love hearing brand-new creative methods to use Zapier.

Share with me on Twitter!

Zapis Festas