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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. By themselves, they don’& rsquo; t take much time. However they can accumulate, especially if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API offered through Zapier to other app integrations providing you a lots of choices to connect and build effective workflows.

Particularly, we're going to learn how to do a couple of things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get emails for brand-new tasks on Smashing Magazine's job board

While each of these jobs are small, they wind up saving you a lot of time. And if you're innovative, you can build upon these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and builds effective fully automated workflows. Whether it's automating sending an e-mail or ensuring that new article gets a tweet, we can eliminate the manual actions of mundane tasks to focus on other things that art important.

Each time you develop a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you create.Starting with a Zapier account

Before we get into setting up workflows, you'll require an account.

Signing up for Zapier is free and you get 5 totally free Zaps to begin, so we do not have to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something easy. We're going to establish a Zap that will send us a text if the weather condition predicts rain.

To get started, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the very first app we want to link. Since we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Picking the Weather by Zapier combination It will then ask you to pick a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When picking Weather condition as an occasion, it requires a bit of info to provide us a tailored prediction. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which just ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your contact number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the verification approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier provides a bunch of contact number you can utilize. You can either select one number to always send from, which you can establish as a contact so you understand it's Zapier, or you can pick Random, which will use a random number each time.

Then, click within Message, and it will raise some options. I would like to know everything possible if it's going to rain, including the possibility, max temperature level, and summary, so we can pick all or as much as we want and again click Continue.

Configuring Weather message Finally we get to evaluate if our Zap worked. At this point everything ought to be configured, so click the Test & & Evaluation button and you must get a sample text!

Keep in mind: If you pick a single From Number, you might be restricted in how frequent you can get texts, so if you do not get it immediately, that may be why. Setting random helps prevent that issue, however the the number isn't consistent.

And as soon as you're happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is predicting rain!

Zap 2: Print a test each week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print job that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Set up by Zapier.

Selecting Schedule by Zapier We can then pick a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Each Week Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like previously makes certain it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

As soon as linked, click Continue.

Now we can configure out print job. Here we'll wish to define what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you embed in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: probably simply desire 1 so it does not squander ink and paper

Color or Monochrome: you'll want to explicitly set this if you desire color. The concept is to refresh all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to tailor to your preference.

With our configuration set, click Continue, and comparable to before, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the exact same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Informs with Gmail

If we're looking for a task, it can be a pain to have to go to every job board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Thankfully, job boards like Smashing Magazine and a whole lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is published.

To get going, let's create a new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we want to go into a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can test the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL needs to stand!

Testing the RSS feed Next, we require to choose what we want to do with the brand-new item. Given that we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you want to sign in to your account, comparable to what we did with Google Cloud Print. This ought to be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we wish to consist of the following:

To: wherever you want these sent to, most likely the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, however a practical idea could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover helpful consisting of the Title, Description, and Link

Setting up job notification email Once you're done configuring, you can hit continue. Then, similar to in the past, click Test & & Review, and you must get your test email.

Test task alert email Lastly if you enjoy with the configuration, switch on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you relocating the right direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Problem details

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to immediately post a tweet with your new post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can truly do whatever you want. Though this is a premium feature, you can establish some custom workflows based off of new data Zapier sees or accept requests that you post to activate other automations.

What's your favorite Zap?

Love hearing new innovative methods to use Zapier.

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