Zapishr

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little jobs. On their own, they don’& rsquo; t take much time. However they can accumulate, specifically if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app combination makes its API offered via Zapier to other app integrations providing you a ton of choices to link and build powerful workflows.

Particularly, we're going to discover how to do a few things:

Sending a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get emails for new jobs on Smashing Magazine's task board

While each of these tasks are small, they wind up saving you a lot of time. And if you're innovative, you can build upon these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops effective fully automated workflows. Whether it's automating sending out an email or ensuring that new post gets a tweet, we can get rid of the manual actions of ordinary tasks to concentrate on other things that art important.

Each time you produce a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you produce.Getting going with a Zapier account

Before we get into establishing workflows, you'll need an account.

Registering for Zapier is free and you get 5 free Zaps to start, so we don't need to worry about expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text if the weather forecasts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier wants to know the first app we wish to connect. Given that we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Picking the Weather by Zapier integration It will then ask you to select a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When choosing Weather as an occasion, it needs a bit of info to give us a personalized prediction. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which just makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your phone number comes from you or that the contact number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and choose Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to customize the text that we receive.

In the From Number field, Zapier gives a bunch of phone numbers you can use. You can either select one number to constantly send out from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will utilize a random number each time.

Then, click inside of Message, and it will raise some options. I would like to know everything possible if it's going to rain, including the possibility, max temperature level, and summary, so we can choose all or as much as we desire and again click Continue.

Configuring Weather message Finally we get to check if our Zap worked. At this point whatever must be set up, so click the Test & & Evaluation button and you must receive a sample text!

Keep in mind: If you choose a single From Number, you may be limited in how regular you can get texts, so if you don't get it right away, that may be why. Setting random helps prevent that concern, but the the number isn't consistent.

And once you enjoy with the configuration, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound interesting, however have you ever gone through a long period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink good and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Arrange by Zapier.

Picking Set Up by Zapier We can then pick a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Each Week Next, you can pick the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which much like before ensures it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Task as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we want to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you set in Content. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: most likely simply want 1 so it doesn't squander ink and paper

Color or Monochrome: you'll want to explicitly set this if you want color. The idea is to refresh all of the ink cartridges, so just printing black will not assist the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to customize to your liking.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you want to utilize the very same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're trying to find a task, it can be a discomfort to have to go to every job board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Fortunately, task boards like Smashing Magazine and a lot of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To get going, let's create a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Sets off A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can test the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL must stand!

Testing the RSS feed Next, we need to select what we wish to do with the new product. Given that we desire it emailed, we can choose our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we want to Send out Email.

Setting Action Event as Send Out Email Next, you want to sign in to your account, similar to what we made with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Check in to Gmail Now when we customize our email, we want to include the following:

To: wherever you desire these sent out to, most likely the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, but a valuable concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would advise consisting of all tokens you'll find useful consisting of the Title, Description, and Link

Setting up task alert e-mail Once you're done configuring, you can strike continue. Then, comparable to before, click Test & & Review, and you need to receive your test e-mail.

Test job alert e-mail Lastly if you enjoy with the setup, switch on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you relocating the ideal instructions:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Problem information

Post RSS Items to Twitter: do you write your own content? Establish an RSS feed to automatically post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you desire. Though this is a premium function, you can establish some customized workflows based off of new data Zapier sees or accept requests that you post to activate other automations.

What's your preferred Zap?

Love hearing new innovative ways to use Zapier.

Share with me on Twitter!

Zapishr