Zapy Jones

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous little tasks. By themselves, they put on’& rsquo; t take much time. However they can add up, specifically if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available via Zapier to other app combinations giving you a lots of alternatives to link and build powerful workflows.

Particularly, we're going to discover how to do a couple of things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for brand-new jobs on Smashing Magazine's job board

While each of these tasks are small, they end up saving you a lot of time. And if you're creative, you can build upon these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and develops powerful totally automated workflows. Whether it's automating sending out an e-mail or making certain that brand-new blog post gets a tweet, we can eliminate the manual steps of ordinary jobs to focus on other things that art essential.

Each time you produce a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to provide a name to the workflow you develop.Getting started with a Zapier account

Before we enter establishing workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 free Zaps to start, so we do not have to fret about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text message if the weather predicts rain.

To begin, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the very first app we want to connect. Since we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather as an event, it needs a bit of details to provide us a customized forecast. Especially, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which just makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to validate that your phone number comes from you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the confirmation approach at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to personalize the text that we get.

In the From Number field, Zapier offers a lot of phone numbers you can utilize. You can either select one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can choose Random, which will use a random number each time.

Then, click within Message, and it will bring up some choices. I need to know whatever possible if it's going to rain, including the likelihood, max temperature level, and summary, so we can select all or as much as we desire and again click Continue.

Setting up Weather condition message Finally we get to evaluate if our Zap worked. At this moment everything should be set up, so click the Test & & Evaluation button and you must get a sample text!

Note: If you select a single From Number, you might be restricted in how frequent you can get texts, so if you don't get it immediately, that may be why. Setting random helps prevent that problem, but the the number isn't constant.

And as soon as you're happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through a long period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can prevent this by just running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and select Arrange by Zapier.

Selecting Arrange by Zapier We can then choose a Trigger Event of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. Once set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like previously makes certain it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Occasion At this moment, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print job. Here we'll wish to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you set in Material. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it doesn't squander ink and paper

Color or Monochrome: you'll wish to clearly set this if you want color. The concept is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I picked color

The rest of the fields are optional, feel free to tailor to your liking.

With our configuration set, click Continue, and comparable to in the past, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to use the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Notifies with Gmail

If we're searching for a task, it can be a pain to have to visit every job board every day (or every hour, am I right?). But we can automate this procedure when the task board supports it.

Luckily, job boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is posted.

To start, let's create a new Zap, and this time, look for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Activates A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see a mistake. The above URL must be valid!

Evaluating the RSS feed Next, we require to select what we want to finish with the brand-new item. Because we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Email Next, you want to sign in to your account, similar to what we did with Google Cloud Print. This should be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our email, we wish to include the following:

To: any place you want these sent to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, but a helpful idea might be “& ldquo; New Job Alert: followed by picking the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find handy including the Title, Description, and Link

Setting up job notification e-mail Once you're done setting up, you can strike continue. Then, comparable to before, click Test & & Review, and you should get your test e-mail.

Test task alert email Finally if you're happy with the configuration, switch on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the ideal direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Problem details

Post RSS Items to Twitter: do you compose your own content? Establish an RSS feed to immediately publish a tweet with your new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for easier circulations, however Zapier can get more effective.

Webhooks

Zapier supports web hooks meaning you can actually do whatever you desire. Though this is a premium function, you can establish some custom-made workflows based off of new data Zapier sees or accept requests that you publish to activate other automations.

What's your preferred Zap?

Love hearing new creative ways to utilize Zapier.

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Zapy Jones